Administrator

Job Description

PertoGas -Administrator

Why work at PetroGas?

Petrogas is an indirect subsidiary of AltaGas Ltd which is a leading energy infrastructure company with a footprint in some of North America’s most strategic energy markets. Our strategy is simple: to leverage the strength of our assets and expertise along the energy value chain to connect customers with premier energy solutions - from the well sites of upstream producers to the doorsteps of homes and businesses, and to new markets around the world.

To make this happen, we have a talented team of people who are safely and reliably operating our assets in every corner of North America. We are incredibly proud of our team and their commitment to act with integrity, strive for operational excellence, and go the extra mile for our customers and the communities we serve.

How do you fit in?

Our Petrogas, Fort Saskatchewan Truck & Rail Terminal is currently looking to fill a Terminal Administrator position. Terminal administration personnel work a twenty-eight-day rotating shift schedule (42 hours per week). This position will report to the Terminal Operations Supervisor.

What you will be doing:

- Add and maintain driver and trailer accounts, using the terminal management software, TPVision
- Process driver bill of ladings throughout the day by checking accuracy and inputting into reports.
- Communicate with dispatchers to assist truck drivers with bill of ladings, trailer information, orientations, assigning gate cards, and assisting as needed
- Use the transportation logistic system, Vantedge to enter railcars and inspections. Transfer railcar information into daily outbound spreadsheet
- Send railcar bad order requests and keep track of repair status
- Enter railcar bill of ladings into shipping spreadsheets. Update shipping spreadsheets daily
- Ongoing communication with Railgroup team. Receive and update daily inbound and outbound railcar lists, update terminal reports, provide support
- Create purchase order and change order requisitions in JDE, including PO’s for other facilities.
- Process invoices for approval by coding and ensuring accuracy in JDE. Keep track of all invoices and packing slips.
- Enter Employee Timesheets into payroll
- Enter an update various tracking spreadsheets, including pipeline meter tickets, daily reports, purchase orders, overtime hours, etc.
- Complete monthly reports; including PO accruals, railyard inventory, boiler steam log, etc.
- Credit card reconciliation
- Request and process monetary donations. Arrange and coordinate annual giving campaign.
- Order Operator coveralls, winter gear and FR clothing as needed
- Maintain office supply inventory, and order when necessary. Including coffee, kitchen supplies, janitorial, stationary, etc.
- Initiates communication with vendors to schedule service and repairs; including office equipment maintenance, water delivery, office cleaners, etc.
- Manage incoming packages, schedule Purolator, and pick up mail
- General administrative duties as required, including filing, scanning, copying, ordering lunches, answering main phone line, order kids Christmas gifts, etc.
- Work closely with Lead Hands and Operators on site, working together ensuring accuracy of paperwork, railcars, reports, and problem solving
- Complete safety courses as required, such as TDG, WHMIS, and First Aid
- General housekeeping

What you must have:

- Proficiency in Microsoft office, including Excel, Outlook, Teams, Sharepoint
- Quick and accurate typing skills
- Ability to multitask While maintaining attention to detail and accuracy
- Must possess a valid Class 5 Driver’s License
- A positive attitude and desire to learn / A Self starter, with an initiative-taking approach
- Effective communication skills with supervisors and other team members.

Where you will be working:
The Petrogas Fort Saskatchewan Truck & Rail Terminal located in Fort Saskatchewan, Alberta. The Terminal serves as a storage and distribution facility for bulk shipments of LPG, Biodiesel, Vinyl Acetate, RMG & Ethanol by railcar, tank truck, pipeline. Petrogas is an indirect subsidiary of AltaGas Ltd. AltaGas is a leading North American energy infrastructure company that connects NGLs and natural gas to domestic and global markets.

Ready to join our team?

If you would like to be part of a company that invests in its people, always creates opportunities to help them grow and fosters an environment where everyone feels welcome.

For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.
- For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes compet