Executive Associate

Your Opportunity:
Working directly with the Chief Operating Officer, the Executive Associate is responsible for providing senior administrative management services to the Chief Operating Officer, their portfolio and Recovery Alberta. The Executive Associate participates in planning and implementation of initiatives and projects, achieving the goals and objectives of the portfolio and to assist the Chief Operating Officer in managing the key accountabilities of the office. The Executive Associate acts on behalf of the Chief Operating Officer where appropriate in fulfilling operational accountabilities and to otherwise assist the Chief Operating Officer in managing a wide scope of responsibilities in accordance with the Mission, Vision, and Values of Recovery Alberta. The Executive Associate provides services in office management, issues management, strategic planning support, portfolio support, committee support, project management, stakeholder liaison and executive administrative support. The Executive Associate will assist in overseeing corporate related activities of the portfolio. This position will build collaboration, consistency and continuity within the portfolio, between portfolios, and organizationally, while providing background and strategic advice to Chief Operating Officer on issues related to administrative management, policies and organizational matters. Accountable to the Chief Operating Officer and working closely with members of the executive management team, the Executive Associate will achieve the goals and objectives of the portfolio and will assist in managing a wide range of sensitive and complex issues.

Description:
Executive Support and Strategic Planning: Provides advice, counsel, options, recommendations and perspectives on office, portfolio or Recovery Alberta matters, projects or issues. Responsible for the administrative coordination and management of the portfolio policy, programs and processes. Provides leadership for other executive administrative personnel within the portfolio. Leads and directs recruitment, hiring, and personnel management for the portfolio at the Chief Operating Officer’s discretion. Is responsible to set and create planning timelines and guidelines based on portfolio priorities. Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. Prepares recommendations in the form of briefing notes, proposals and other required documentation as required. Project Management and Committee Support: Manages complex projects with system-wide impact including the development of comprehensive project plans, communication with key stakeholders and monitoring outcomes and results. Is responsible for the administration, coordination and management of portfolio and Recovery Alberta committees. Relationship Management/Liaison: Develops strategic alliances with key internal and external stakeholders and engages a variety of partners in collaborative planning. Creates and builds commitment to the Recovery Alberta vision by enabling effective communication strategies. Serves as a role model in the development of an organizational culture and promotion of the portfolio’s vision, ensuring support of the vision, mission and goals of Recovery Alberta. Financial Management: Supports oversight on portfolio budgets, and resources.
- **Recovery Alberta**:Y
- ** Classification**:Executive Associate
- ** Union**:Exempt
- ** Unit and Program**:Recovery Alberta Mental Health and Addiction
- ** Primary Location**:Chinook Regional Hospital
- ** Location Details**:Eligible to work hybrid (on/off site) within Alberta
- ** Negotiable Location**:Provincial
- ** Employee Class**:Regular Full Time
- ** FTE**:1.00
- ** Posting End Date**:28-JAN-2025
- ** Date Available**:07-FEB-2025
- ** Hours per Shift**:7.75
- ** Length of Shift in weeks**:2
- ** Shifts per cycle**:10
- ** Shift Pattern**:Days
- ** Days Off**:Saturday/Sunday
- ** Minimum Salary**:$30.00
- ** Maximum Salary**:$51.54
- ** Vehicle Requirement**:Not Applicable

**Required Qualifications**:
A minimum of a university degree in health services administration, business administration or related area. Equivalencies of education and experience will be considered.

**Additional Required Qualifications**:
Three years' experience in similar work in an organization of similar size and complexity. Ability to gain extensive knowledge of Recovery Alberta’s strategic direction, operating requirements, as well as policies and procedures. Ability to lead and direct work on behalf of the leader and executive team. Proven ability for drafting documents, preparing speaking notes and writing. Proven ability to work within a team as a contributing member. Excellent oral and written communication skills. Proven ability to work collaboratively with other team members from other areas of expertise, and with the most senior management within the organization.

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