Executive Assistant

**About the Role**:
As the Executive Assistant to Ben, the CEO, you will be the consummate-trusted partner who enables him to do all the things he cares about, providing the support he needs to make him feel superhuman.

This is a unique role suitable for those who love supercharging others to become the best versions of themselves. The assistant will work in office with Ben, focused on executing the day-to-day and one-off tasks on Ben's plate that don’t necessarily need to be done by him, allowing him to focus on the things that only he can do.

**Who you are**:

- You take ownership, getting stuff done independently, with excellence
- You're flexible, calm under pressure, thrive with ambiguity, and poised when faced with change
- You're extremely organized and detail-oriented, you never let things fall through the cracks
- You keep a comprehensive TDL and are obsessed with checking every item off
- You're the friend that creates the by-the-hour vacation agenda and carpool list
- You love people - gifting and acts of service are likely two of your top love languages
- You're tech savvy, comfortable deploying on tools and technology to increase productivity
- You love to create, and write

**What you'll be doing (responsibilities)**:

- ** Protect Ben's time, manage his professional and personal schedule, appointments, and communications**:

- Screen, and respond in a clear, simple, and efficient manner to internal and external stakeholders through with tact, diplomacy, and confidentiality
- Filter inbound requests to take him out of as many workstreams as possible, and loop him in as necessary
- Maintain a tight list of follow-ups for communications, meetings actions, deadlines and commitments to ensure completion
- Manage and prioritize calendar scheduling, arrange appointments, ensure Ben is on-time for all engagements and meetings
- **
Provide administrative support**:

- Anticipate needs and create solutions to make things easier for Ben and his family
- Be available outside of normal working hours to provide support on urgent matters, tight deadlines, and travel as required
- Coordinate deliveries, travel, registrations, payments services and contractors
- Develop and execute a plan to surprise and delight the team on Ben's behalf
- Manage day-to-day running of facilities
- Reconcile accounts, track and log income and expenses, compile monthly reports
- **
Manage special projects**:

- Create presentations for meetings
- Conduct research on Ben’s latest crazy idea
- Organize and plan events, both internal and off-site
- Draft and post content updates
- Conduct outreach on Ben's behalf

**How your success will be measured**:

- Ben deep work: #hrs/m
- Comms accuracy: % error-free /m
- Recurring task completion: % on time/m
- Special Projects: % on time /m
- Travel arrangement efficiency: % error-free /m

**Your skillset includes**:

- 2+ years experience as a Personal or Executive Assistant for a VP or C-Suite Exec
- Excellent written and verbal communication skills
- Confident in in preparing clear and concise correspondence and presentations using Google Workspace
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines
- A strong background in scheduling and travel coordination
- Demonstrated ability as a self-starter and problem solver
- Demonstrated ability to record and transcribe minutes of meetings
- Ability to type 70 w.p.m.

**Nice to haves**:

- Bookkeeping experience
- Proficiency in Adobe Creative Suite
- A Bachelor’s degree in a relevant field

**Salary Statement**:
**About Us**:
Black and White Zebra is a rapidly growing, independent media tech company headquartered in Vancouver, B.C. Canada. Since 2012, our portfolio of influential digital publications has been helping millions of people succeed at work.

Our brands cover project management, product management, people management, customer experience, quality assurance and others, with the goal of connecting people with the knowledge, skills and tools they need to succeed professionally.

We got our start in 2011 as The Digital Project Manager blog, founded by our CEO Ben Aston. Since then, we’ve grown into an international team of 70+ creators, strategists, and innovators with a portfolio of more than 14 online publications. We enjoy an impact-driven environment that combines the agility of a startup with the creativity of an agency and the diversity of a global company.

We’ve recently ranked #30 in The Globe and Mail’s Fastest Growing Company list and received a CMI award for Best Digital Publication for The Digital Project Manager—and we’re listed in both Canada's Top Small & Medium Employers, and Best Employers in BC.

All of this growth is driven by our commitment to our mission: In a world of evolving skills, practices, and technology, we’re creati