Receptionist/administrative Assistant

5 days ago

Charlottetown, Canada Heritage Law Full time

**Job Summary**

**Responsibilities**

As a Receptionist/Administrative Assistant at Heritage Law, you will be responsible for:

- supporting office operations by:

- organizing and maintaining physical and electronic filing systems, ensuring confidentiality and adherence to legal procedures;
- opening and closing in-house and transferred files;
- preparing and typing a variety of legal documents, including wills, deeds, and corporate minutes, from handwritten notes or drafts;
- printing documents for signing;
- scanning the lawyer’s daily notes and court filed documents to electronic file;
- establishing and maintaining office procedures and routines to ensure operational efficiency;
- ordering office supplies and corporate client’s supplies;
- greeting clients and getting them settled in the boardroom with water or coffee;
- tidying up the boardrooms for the next client;
- answering incoming calls and gathering all relevant information to transfer the call or do a conflict check;
- returning phone calls;
- scheduling meetings;
- light housekeeping to ensure a clean and comfortable environment for staff and lawyers;
- water plants.

**Skills**
- minimum 2 years of experience as a receptionist or an administrator or in a related role;
- proficiency in Microsoft Office Suite;
- strong organizational skills with a high level of attention to detail;
- excellent verbal and written communication abilities;
- multitasking and time-management skills;
- adaptability to handle changing priorities and tasks;
- the ability to handle confidential information with integrity and professionalism;
- interpersonal and customer service skills.

**Job Types**: Part-time, Permanent

Pay: From $20,540.00 per year

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Profit sharing
- Vision care

Ability to commute/relocate:

- Charlottetown, PE C1A 4P4: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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