Executive Personal Assistant

3 days ago

Newmarket, Canada AM Enterprises Full time

**Location**: Remote with occasional in-person meetings (Newmarket, ON)
**Hours**: Part-time, 20-25 hours per week (flexible schedule)
**Pay**: $25 per hour

**Job Type**: Employee, Part-time

**About Us**

We are a licensed dealer of Magic Windows, specializing in high-performance windows that enhance homeowners’ comfort and energy efficiency. Our company culture is goal-driven, growth-oriented, and supportive. This role offers one-on-one mentorship and an opportunity to work closely with an entrepreneur, gaining hands-on experience in business operations and administration.

**About the Role**

We are looking for a highly organized and detail-oriented Personal/Executive Assistant to help manage administrative tasks and streamline business operations. This flexible, mostly remote position requires a proactive approach, strong multitasking abilities, and excellent communication skills.

**Key Responsibilities**
- Schedule meetings, organize calendars, and arrange travel bookings
- Handle financial tracking, invoicing, and basic bookkeeping using QuickBooks
- Follow up with clients and interact with customers professionally
- Assist with data entry, document preparation, and administrative projects
- Manage multiple priorities effectively and maintain organization
- Identify and implement efficiency improvements in workflows

**What We’re Looking For**
- **Experience**: 2+ years in customer service, sales, or an administrative role
- **Education**: No formal degree required, but strong organization and communication skills are a must
- **Technical Skills**:

- Proficiency in Google Suite (Gmail, Docs, Sheets, Calendar) and Excel
- Experience with QuickBooks (or willingness to learn)
- **Work Setup**: You must have your own computer and phone for remote work
- **Personality Traits**:

- Detail-oriented - You catch the small things that others miss
- Reliable and organized - You can manage multiple priorities and stay on top of tasks
- Proactive and resourceful - You anticipate needs before they arise
- Strong communicator and problem solver - Comfortable interacting with clients and managing tasks independently
- **Bonus**: Familiarity with _Getting Things Done_ by David Allen is a plus

**Why Join Us?**
- Work-life balance - Enjoy a flexible schedule with mostly remote work
- One-on-one mentorship - Gain direct business insights and develop valuable skills
- Growth-oriented environment - Work in a supportive, low-pressure role that allows you to build experience
- Stable, long-term opportunity - Be part of a growing company with room to evolve

**How to Apply**

**Job Type**: Part-time

Pay: $25.00 per hour

Expected hours: 20 - 25 per week

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Sales administration: 1 year (preferred)

**Location**:

- Newmarket, ON L3Y 8X4 (preferred)

Work Location: Hybrid remote in Newmarket, ON L3Y 8X4

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