Administrative Clerk

**Position Title**: Administrative Clerk

**Program**:Administration

**Position location**: Mission

**Reports to**: Manager, Human Resources and Admin

**Hours of work**: Monday to Friday, 9:00 AM - 4:30 PM, 35 hours per week

**This position requires UNION MEMBERSHIP**

**Internal / External Job Posting**

**Compensation will be in accordance with Appendix A of the BCGEU Collective Agreement.**

**Classification: Administrative Assistant 3 Grid Level: 10**

**Job Overview**:
The Administrative Clerk is the first point of contact for SARA for Women Society and plays a key role in the day-to-day operations. This position supports management, administration and program staff.

**Responsibilities and Duties**:

- Coordinate internal and external meetings as assigned, including agenda and meeting material development and distribution, record keeping and event logistics
- As required, set-up/bookings and administrative tasks associated with all meetings/events
- Provide customer service to SARA clients, partners, advisors and stakeholders, through written and verbal communications.
- Contribute to the input, collection and management of SARA program data
- Provide reception duties, front desk & assistance for clients and walk in guests
- Mail (distribution, postage, couriers and mail outs)
- Monitor, order and distribute office supplies
- Assists with monitoring, ordering and overseeing maintenance and repairs for office building
- Performs administrative tasks associated with all meetings and events
- Data entry
- Ensures security of the office
- Oversees and provides training on maintenance and use of photocopier
- General filing, minute taking upon request
- Assists with orientation of new staff
- Assists with the printing/assembling of communication materials/presentations packages
- Assists with the printing/assembling of communication materials/presentations packages
- Assists with fundraising/mailing campaigns as directed
- Attends Staff Development and all other requested meetings of the organization
- Receives input from designated staff and prepares and files reports as requested Work Environment
- All other administrative support needed by Management, Administration & Programs

**Qualifications**:

- Education and Knowledge_
- Grade 12, plus completion of a program of up to one (1) year in business or office administration training.
- Training and Experience_
- _Three (3) years recent related experience or an equivalent combination of education, training and experience_
- _Basic experience with MS Office software and relationship management software_
- _Experience with fundraising software/database programs_
- A clear Criminal Record Check for Vulnerable Populations_

SARA promotes the principles of anti-oppression, diversity and inclusion. We strive to represent the diverse communities that we serve. Individuals from First Nations, diverse ethno-cultural origins, religions, abilities and sexual orientations are encouraged to apply.

**Job Types**: Full-time, Permanent

**Salary**: $25.05 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person