Executive Assistant

**Position Summary**
- The Executive Assistant will report to the Director of HR and Administration or designate. The Executive Assistant provides administrative support to the CEO and Administration departments at IGPC, often of a confidential nature. The Executive Assistant will have full knowledge of company procedures as scheduling, directing phone calls, and preparing reports of significant importance.
- The Executive Assistant oversees IGPC’s reception area and ensures positive interactions with IGPC employees, contractors, vendors, and visitors at all times.

**Minimum Qualifications and Skills**
- Must be a minimum of 18 years of age.
- Must possess a minimum of 3 years experience in a business and/or administration position.
- Must possess social media skills and experience (Twitter, Instagram, Facebook, etc.)
- Must have a post-secondary education in a Business Administration or possess relevant experience.
- **Demonstrated**:

- effective communication and organizational skills,
- ability to provide efficient and professional service,
- strong attention to detail and displays a high level of accuracy,
- effective communication and organizational skills,
- teamwork and problem-solving skills, and
- proficiency in all forms of written communications.
- Proven positive attitude.
- Excellent multi-tasking, organizational and work prioritization skills.
- Fluent in the use of Microsoft Word, Excel, and Outlook.

**Core Competencies**
- Accountability/Dependability
- Adaptability
- Communication
- Creative/Innovative Thinking
- Critical Thinking
- Customer Focus
- Detail Oriented
- Emotional Intelligence
- Energy & Stress Management
- Ethics/Integrity
- Planning/Organizing
- Resourcefulness
- Teamwork
- Time Management

**Responsibilities**
- Provide direct administrative and office support to all members of the IGPC team, as directed by verbal or written instruction.
- Provide support to the CEO and Board of Directors by preparing reports and championing all meeting preparations.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Answer and manage inbound telephone inquiries.
- Provide support for all employee questions, requests, and concerns, and escalate to the Director of HR & Administration as needed.
- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
- Provide support in Employee programs, such as service awards and recognition programs.
- Assist in organizing logistics and materials for internal and external meetings, including travel arrangements.
- Assist with scheduling and coordinating necessary training.
- Manage shareholder login/account questions regarding access to the shareholder portal.
- Provide support to the sales and/or marketing teams by arranging logistics for trade shows and other events.
- Provide support to the finance team as needed.
- Handle confidential information with discretion and professionalism.
- Support and participate in Employer sponsored community events.
- Work in compliance with all Company policies, procedures, and Legislation.
- Report all workplace incidents to the Director of HR and Administration or designate.
- Act as a representative of the company when communicating with customers, contractors, and vendors.
- Demonstrate effective problem-solving skills and willingness to work as a group toward solutions.
- Comply with the health and safety rules defined in IGPC Ethanol’s Employee Handbook.
- Comply with the provisions of the Occupational Health and Safety Act and use all equipment, protective devices and/or clothing required by IGPC Ethanol Inc.
- Fully participate in the training required to perform in the position.
- Form decisions with a common-sense approach that supports the best interest of IGPC.
- Perform other duties as delegated.

**Working Conditions**
- Must be able to work independently and demonstrate a high level of professionalism at all times.
- Some travel may be required.
- Hybrid working model available following necessary training, with expectation to attend on-site when required.