Senior Electoral Officer

Founded in 1964, the University of Victoria Students' Society (UVSS) is an incorporated membership based non-profit that is autonomous from the University and provides advocacy, services and events to all undergraduate students at UVic.

UVSS is currently seeking a temporary SENIOR ELECTORAL OFFICER - ELECTIONS

FUNCTION:

1. Coordinate online and in-person communications for the UVSS Electoral Office.

ORGANIZATIONAL RELATIONSHIP:

1. Independent from the University and the UVSS, and contracted by the UVSS.

2. Reports to the Chief Electoral Officer.

3. Liaises with the UVSS Electoral Committee, UVic University Secretary, and other SEOs,

as directed by the CEO.

1. May train and supervise Deputy Electoral Officer(s) and/or Voting Information Officers.

DUTIES:

1. Create and implement communications plans for candidate recruitment and get out the

vote campaigns.

1. Draft messaging and organize content for Facebook, Instagram, and Reddit.

2. Maintain a proactive external communications approach that ensures the Electoral

Office is transparent and accountable to members.

1. Liaise with the Graphic Design Department and UVSS Communications staff to

determine project timelines, guidelines, and deliverables.

1. Enhance member engagement with and understanding of the importance of running

and voting for the UVSS Board of Directors.

1. Develop tools and methods for evaluating the success of recruitment and get out

the vote initiatives, monitor their reach, and make recommendations for

improvements.

1. Approve and regulate candidates' campaign materials.

2. Organize Electoral Office events, such as forums and orientations.

3. Develop and maintain forms and documents required by Electoral Policy.

4. Host office hours, provide assistance to members, and make referrals when appropriate.

5. Keep all Electoral Office files and property organized, secure, and confidential.

6. Assist the CEO in drafting the Electoral Report and make recommendations for

improvements to Electoral Office policies and procedures.

1. Maintain professionalism, independence from the UVSS and UVic, candidate impartiality,

and personal integrity at all times.

QUALIFICATIONS:

Required:

1. Shall not have been a member of the UVSS Board of Directors within the past three years.

2. Demonstrated experience creating content for professional social media accounts,

including Facebook, Instagram, and other related platforms.

1. Demonstrated knowledge of and experience organizing informational campaigns.

2. Demonstrated knowledge of the principles, practices, and techniques of communications

planning, development, implementation, and monitoring.

1. Demonstrated ability to collaborate with graphic artists.

2. Demonstrated respect for and ability to conduct outreach for people of various abilities,

genders, sexualities, and socioeconomic realities.

1. Excellent written, presentation, and oral communication skills.

2. Demonstrated ability to work independently with little supervision.

Preferred:

Experience with:

1. Electoral event administration or coordination.

2. Conducting outreach to marginalized groups.

3. Supervising or facilitating small groups.

4. Implementing social media strategies to increase audience engagement and awareness.

5. The administrator side of Wordpress, Reddit, and other diverse platforms.

This is a temporary position excluded from union membership. Maximum of 15 hours/week per electoral event.

Pay Rate: $30/hour.

The Spring Election Event will take place on the following dates:

• Nomination Period: Monday, January 26 – Thursday, February 5 (11 days)
• Campaign Period: Saturday, February 21 – Friday, March 6 (14 days)
• Voting Period: Wednesday, March 4 – Friday, March 6

Candidates must be available on campus during this period.

Please send your resume by November 19, 2025 by 12 noon.

Job Types: Part-time, Temporary, Contract

Pay: $30.00 per hour

Work Location: In person