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Finance Clerk Iii, Accounts Payable, Finance

3 weeks ago

Ottawa, Canada CHEO Full time

Compensation Pay Range:
$24.97-$29.22

**Job Description**:

- The Accounts Payable Clerk is responsible for processing invoices and outgoing payments which includes entering and processing invoices, employee expenses, reconciling credit card transactions while in compliance with financial policies and procedures and providing support to the Corporate Accounting team.

MAIN RESPONSIBILITIES: (This is not an exhaustive list)
- Characteristic responsibilities include:

- Invoicing- Enters invoices into the financial accounting system;-
- Attaches purchase orders to invoices in order for payment to occur;-
- Reviews and processes invoices by allocating them to the correct account;-
- Ensures invoices are approved in accordance with signing authority policy;-
- Follows up with procurement with any discrepancies on purchase orders.Expenses and Payments- Reviews and processes employees travel and expense claims;-
- Ensures that all expense claims are correct and approved;-
- Confirms that all expenses are aligned with CHEO policies.-
- Reconciles all supporting documents and ensures they are included with each expense claim;-
- Reviews monthly reconciliation of all CHEO employee corporate credit cards;-
- Issues cheques and electronic payments on a regular basis;-
- Assists in preparing Broader Public Sector and T4A reporting;-
- Prepares ad hoc reconciliations and reports as required;QUALIFICATIONS:
- Criminal Record Check (Essential)-
- Bilingual (English/ French) (preferred)-
- Post-Secondary education is required in a related discipline such as Finance or Accounting (experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements). (essential)-
- A minimum of one to three (1-3) years of previous work experience in finance is required. (preferred)-
- Experience in a medical office or healthcare is an asset. (preferred)-
- Strong computer, Word and Excel processing skills are required (preferred)-
- Communication skills (preferred)-
- Strong organizational skills (preferred)-
- Basic office and clerical skills (preferred)-
- Flexible approach to work demands (preferred)-
- Demonstrated initiative and ability to adjust priorities (preferred)-
- Working knowledge of applicable occupational health and safety legislation and general knowledge of corporate/departmental policies and procedures related to health and safety are an asset. (preferred)CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

CHEO is committed to providing a safe environment for staff, patients, and visitors. Consistent with that commitment, all applicants must be fully vaccinated against COVID-19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID-19 booster shots when eligible to protect against the spread of COVID-19. Upon hiring, presentation of government issued documentation confirming full vaccination must be provided, or presentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

We thank all those who apply, however, only those to be interviewed will be contacted.

RÉSUMÉ DES FONCTIONS:

- Le ou la commis aux comptes créditeurs est responsable du traitement des factures et des paiements sortants, ce qui comprend la saisie et le traitement des factures, des dépenses des employés, le rapprochement des transactions par carte de crédit tout en respectant les politiques et procédures financières et en fournissant un soutien à l’équipe de comptabilité de l’organisation.

RESPONSABILITÉS PRINCIPALES : (Cette liste n’est pas exhaustive)
- Les responsabilités caractéristiques comprennent:

- Facturation- Saisir les factures dans le système de comptabilité financière ;-
- Attacher les bons de commande aux factures afin que le paiement soit effectué ;-
- Examiner et traiter les factures en les affectant au bon compte ;-
- S’assurer que les factures sont approuvées conformément à la politique relative au pouvoir de signature ;-
- Effectuer un suivi auprès des services d’approvisionnement en cas de divergences sur les bons de commande.- Dépenses et paiements- Examiner et traiter les demandes de remboursement de frais de voyage et de dépenses des employés;-
- S’assurer que toutes les demandes de remboursement de frais sont correctes et approuvées ;-
- Confirme que les dépenses sont conformes aux politiques de CHEO.-
- Rapprocher toutes les pièces justificatives et s’assurer qu’elles sont incluses dans chaque demande de remboursement de frais ;-
- Examine le rapprochement mensuel de toutes les cartes de crédit d’entreprise des employés de CHEO ;-
- Émet des chèques et des paiements sur une ba