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Proposal Coordinator

3 weeks ago

Calgary, Canada Graham Full time

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Services division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

Reporting to the Proposal Manager, the Proposal Coordinator provides proposal coordination to the business and ensures that Graham responds to solicitations (Requests for Proposals, Requests for Information, etc.) with high quality, customer-focused content. The incumbent understands Graham's business and proposal processes and objectives, and will plan, conduct, and coordinate a range of proposal support activities, interacting with and supporting multiple team members within the organization to assist in the preparation of proposal response materials. The incumbent manages internal proposal deliverables relating to narrative deliverables, creates cohesive and coherent narratives through the integration of information in several formats (pre-written, verbal, graphic), and completes the final production for delivery. The incumbent contributes to the development of team plans and discussions.

**The Proposal Coordinator will be responsible for**:

- Implement the proposal process as defined in the GMS and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service
- Offer possible solutions to a variety of problems of moderate scope and complexity
- Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members
- Demonstrate understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team
- Establish a responsibility / compliance matrix and update as required
- Follow the proposal schedule ensuring all tasks are completed by the established due date
- Provide support with any business development / marketing initiatives
- Facilitate content review meetings as necessary
- Check and edit narratives for understanding, grammar, and readability as one voice, ensuring consistency on use of format and terms
- Maintain the document library for resumes, project fact sheets, etc
- Ensure focus on the proposal process, milestones, and deadlines
- Plan for weekly deliverables with the end-goal in mind
- Adhere to the GMS and the work-winning / proposal management process

**What you need to succeed**:

- Completion of a diploma training program at a college or technical school, or a university bachelor program, communication or marketing degree/diploma
- 2 years of experience in a similar role. Construction company experience would be considered an asset
- Ability to work under demanding deadlines and work schedules
- Proficiency with InDesign, Illustrator, Photoshop, Premiere Pro, MS Office Suite and SharePoint
- High level of organization; methodical in approach to workload
- Strong communication and writing skills

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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