Executive Assistant

**ABOUT WASTE LOGIC**

Waste Logic Inc. (WLI) has 30+ years of experience in managing waste and recycling services for businesses throughout Canada. We have developed strong working relationships with over 150 service providers in the solid waste and recycling industry. Waste Logic assists clients to help create their own plans for sustainability, through levers such as waste diversion, new innovations, or employee culture. Throughout our phased process, we provide clients with expertise, tools, and data-driven analytics to improve their sustainability efforts.

**OUR CULTURE**

At Waste Logic, we are a team that is passionate about the work that we do and the clients we partner with. We consider our employees with their individual skills and talents to be integral to our business, which helps to foster our culture of innovation, accountability, and passion. Our employees have a voice and are directly involved in the success of our company. Waste Logic is an equal-opportunity employer.

**THE ROLE** - **Executive Assistant**

**Key Responsibilities**

Executive Support:

- Manage the calendars of the CEO and the Senior Management Team, scheduling meetings and appointments.
- Assist with travel arrangements, including flights, accommodations, and itineraries.
- Coordinate and communicate with internal and external stakeholders on behalf of the senior management team.
- Handle confidential and sensitive information with the utmost professionalism and discretion.
- Prepare and organize materials for meetings, including agendas, presentations, and reports.
- Assist with the preparation of company reports, presentations, and other materials.
- Assist in the administration of company Intranet and strategic planning systems.
- Provide general administrative support to other departments as needed.

Office / Property Administration
- Oversee the maintenance and upkeep of the Staff House and Head Office, acting as the primary contact for building maintenance.
- Coordinate building maintenance, repairs and manage seasonal services such as snow removal, irrigation, etc.
- Assist with rental coordination, managing inventories, maintaining vendor contracts, and handling administrative tasks such as record-keeping and budgeting for property maintenance.
- Oversee daily office operations, ensuring the office runs smoothly and efficiently.
- Maintain office supplies, order materials as necessary, and monitor office expenses.
- Manage office equipment and liaise with vendors for repairs or maintenance.
- Organize and coordinate events, meetings, and conferences as required.

Other Duties:

- Other duties, as assigned.

**Skills and Qualifications**
- Bachelor's degree or equivalent experience.
- 3+ years of experience as an Executive Assistant or in an administrative role supporting senior management.
- Strong proficiency with MS 365 office suite, especially MS Word and MS Excel
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and as part of a team.
- High level of professionalism, attention to detail, and confidentiality.
- Experience in property management or facilities coordination is a plus.

**Company Benefits**
- Competitive base salary
- Full benefits package including Extended Health, Dental, Life, AD&D, LTD, Critical Illness, Employee and Family Assistance Program
- Opportunities for growth and professional development

**Working Conditions**
- Work type: Full-time, permanent (40 hours of work, Monday through Friday)
- Expected hours: 40 per week
- Benefits: Dental care, disability insurance, employee assistance program, extended health care, life insurance, on-site parking
- Schedule: Monday to Friday
- Work Location: In-person (Edmonton Headquarters)

WLI is an equal opportunity employer. Disability accommodation is available in compliance with the Alberta Human Rights Act.