External Testing Office/canada Eschool

2 weeks ago

Hamilton, Canada Columbia International College Full time

**Job Summary**:
The External Testing Office/Canada eSchool Administrative Assistant works in collaboration with the ETO Administrator and CES Administrator on various assignments. The Administrative Assistant counsels students on Ontario based online secondary school courses and pre-university testing that is available through Columbia International College and Canada eSchool. In addition, the Administrative Assistant assists with student and teacher inquiries on a daily basis, while completing administrative and customer service-related tasks.

**Responsibilities include, but are not limited to**:
**Administration & Student Management**

External Testing Office:

- Create shipments and pickups for testing materials
- Assist with maintaining inventory control (testing materials)
- HR collaboration - payroll
- Generating and tracking rosters
- Counselling students regarding the various pre-university testing, workshop and course availability

Canada eSchool:

- Create and maintain Ontario Student Records (OSR).
- Process and create student report cards
- Process and maintain final examination coordination
- Create shipments and pickups for textbook, transcript, report card
- Assist with maintaining inventory control (textbooks)
- HR collaboration - payroll
- Maintain and update registrations and student database
- Working with IT to maintain test operating systems and educational platform
- Preparing weekly and monthly reports on the success of the program

**Qualifications**
- Post-secondary diploma/degree in business or a related discipline and/or related experience in office administration.
- Intermediate-Advanced skill level in MS Office Suite (specifically Excel, Word).
- Possess a positive attitude, leveraging initiative to approach situations proactively.
- Attention to detail in maintaining accurate records.
- Work effectively with mínimal supervision.
- Ability to plan, organize, prioritize, and execute multiple tasks within set objectives in a timely and professional manner.
- Ability to communicate effectively across various cultures and levels.
- Experience with planning and implementing new strategies.

**Hours of Operation and Work Schedule**
- Regular business day hours (5 days per week).
- Department is open and fully operational year round (twelve months).
- Flexibility to work some overtime during evening and weekend during peak times is required, in addition to the hours listed herein.
- This role works out of 1003 Main Street West, Hamilton, Ontario or a designated building or property used by the Company for regular operations within the Hamilton, Ontario area.

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- RRSP match
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Hamilton, ON L8S 4P3: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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