Part-time Administrative Coordinator

5 days ago

Toronto, Canada Toronto Japanese Language School Full time

**Position opening for Part-Time Administrative Coordinator**

The Toronto Japanese Language School is seeking suitable applicants for the part-time position of Administrative Coordinator.

The School, established in 1949, served Japanese Canadian families in Toronto by providing lessons on Japanese language and culture in the wake of the internment. Today, located at the Orde Street Public School, TJLS operates as a registered charity and provides language instruction to anyone interested in learning the Japanese language. The School has circa 110 in its children’s division (Preschool to Grade 8) and circa 130 in its adults division. Classes, ranging from beginner to advanced levels, take place on Saturday mornings, from September to June.

The Administrative Coordinator works under the direction of the Principal and Curriculum Coordinators, and with the Communications team, to help support the school’s administrative and communications operations.

The Administrative Coordinator is a full-year, part-time position. While some job duties can be performed remotely, in-person attendance is required during class hours on Saturdays from 9:00 AM - 12:00 PM, from September through June.

**Responsibilities of the role include**:

- Aiding in the on-premises administration of the school during the school year, including such tasks as processing and distributing teaching documents (handouts) for teachers
- On-line maintenance and management of administrative and classroom documents and folders
- Supporting the Principal and Curriculum Coordinators in relation to administrative tasks, such as:
○ Preparing and distributing written communications to students and parent/guardians

○ Monitoring and directing or responding directly to queries coming to TJLS general in-box

○ Scheduling staff meetings

○ Posting recruiting ads and organizing interviews
- Attending relevant Staff and Board meetings
- Aiding in Japanese/English translation of formal external communications
- In coordination with the Communications team, help to manage and maintain the TJLS website, in particular Japanese language content
- Located and legally entitled to work in Canada (citizen or permanent resident)
- Fully fluent (spoken and written) in both English and Japanese
- Previous experience with:
○ Formal business communications in English and Japanese
- Experience with web site content creation and management preferred but not required
- Experience with QuickBooks helpful but not required

Hours required: approximately 16 hours per month, averaged over 12 months

Salary will be commensurate with experience and qualifications.

**Job Type**: Part-time

Pay: From $350.00 per month

Expected hours: 4 - 5 per week

Flexible language requirement:

- French not required

Schedule:

- Every Weekend

Work Location: Hybrid remote in Toronto, ON M5T 1N7

Expected start date: 2025-04-21

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