Administrative Assistant

5 days ago

Quebec City, Canada Cogir Full time

COGIR Immobilier has nearly 3,500 passionate real estate employees who work day after day to provide the best service and a better quality of life to our customers. Our team manages more than 170 properties located in Quebec, Ontario and the United States.

**:
Our rental complex, located in Quebec, is currently looking for a SENIOR administrative assistant for its rental building. Under the supervision of the General Manager of the complex, the SENIOR administrative assistant must plan, organize, direct and control the administrative activities of the Multi-residential complex. The SENIOR administrative assistant humanizes the service both with tenants and with employees who are part of the team.

**ROLE AND GENERAL RESPONSIBILITIES**:

- Answer and redirect calls
- Assist your immediate superior and other team members with their daily tasks and administrative duties
- Greet visitors
- Interact with your colleagues in response to client requests
- Manage the office supplies
- Occasionlly Replace the receptionist
- Prepare and send occasional mail outs
- Prepare information packets for customers
- Prepare rental activity reports and process renewal requests on demand
- Provide a high level of customer service
- Receive and redirect incoming calls
- Respond to residents' needs quickly and efficiently
- Support the general manager in his duties
- Writing letters/documents and performing other clerical tasks

**EXPERIENCE AND QUALIFICATIONS**:

- Customer service experience an asset
- A DEP or DEC in administration, accounting or clerical work
- A working knowledge of real estate (an asset)
- A working knowledge of the software system Hopem (an asset)
- Excellent knowledge of Team software
- Discretion and respect for confidentiality
- A working knowledge of real estate management
- A good working knowledge of French and English, both oral and written
- Good sense of interpersonal communication
- Good team player
- 5 years of management experience

**BENEFITS**:

- Recognition program
- Free indoor parking
- Yearly salary to be discussed.
- Corporate discounts
- Computer is provided
- Cellular provided
- Group insurance
- Sick days and time off for family obligations
- Floating days off
- Social leave
- Vacation
- Access to common areas
- gym
- Human management approach
- Challenging opportunities, up to your ambitions
- Consistent schedule
- Terrace and picnic area for employees
- A welcoming and tight-knit team
- Recognition program

**JOB STATUS**:
Permanent: Full Time

**JOB SCHEDULE**:
Day time

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