Immigration Legal Assistant

3 days ago

Edmonton, Canada Capital City Law Full time

**Immigration Legal Assistant**

**Location**: Capital City Law

**Position Type**: Full-Time

**Salary**: Based on experience

**Start Date**: ASAP

**About Us**:
**Key Responsibilities**:
The Immigration Legal Assistant will play a vital role in supporting the firm’s immigration practice, including but not limited to:

- **Client & Case Management**:_

Scheduling consultations, client appointments, and hearings

Opening, organizing, and maintaining client files in both physical and digital formats

Managing client follow-ups and ensuring all necessary documentation is received

Maintaining strict confidentiality of client information
- **Application Preparation & Filing**:_

Completing immigration forms and ensuring accuracy and compliance with IRCC and IRB requirements

Preparing disclosure and evidence packages for hearings or appeals

Tracking and monitoring file progress and deadlines to ensure timely submissions
- **Administrative Support**:_

Answering and directing telephone calls and general office correspondence

Managing a busy lawyer’s calendar and coordinating client meetings and deadlines

Organizing and maintaining filing systems, both electronic and paper

Assisting with billing, invoicing, and payment follow-ups
- **Legal Research & Documentation**:_

Conducting basic legal research related to immigration laws, procedures, and case precedents

Reviewing and summarizing case files or correspondence

Assisting with preparation of legal arguments, case summaries, and supporting memoranda

Proofreading legal documents for accuracy, grammar, and completeness
- **Hearing & Client Support**:_

Assisting lawyers with hearing preparation and document organization

Preparing exhibits, evidence lists, and case summaries for hearings before the RPD or RAD

Liaising with interpreters, translators, and expert witnesses as needed

Ensuring clients are informed and prepared for interviews, hearings, or document submissions
- **Qualifications**:_

Minimum 2 years of experience as a Legal Assistant (immigration law experience preferred)

Strong knowledge of IRCC, CBSA, and IRB procedures and document filing systems

Excellent written and verbal communication skills

High attention to detail and organizational accuracy

Proficiency in Outlook, Microsoft Office, Adobe Acrobat, and case management software

Ability to manage a high volume of cases and tight deadlines

Professional demeanor, discretion, and strong interpersonal skills

Ability to work effectively under pressure in a team environment
- **Compensation**:_

Salary is commensurate with experience and will be discussed during the interview process.
- **How to Apply**:_

**Job Types**: Full-time, Permanent

Expected hours: 40 - 50 per week

**Benefits**:

- On-site gym

Work Location: In person

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