Pa/office Manager

1 week ago

Toronto, Canada Aviva Full time

PA/Office Manager

Are you highly organised with great attention to detail? We are looking for a PA/Office manager who ideally has experience working within an administrative role and who has worked within office management roles.

A bit about the job:
The purpose of this role is to ensure the delivery of strong client and staff experience in the Toronto office of Aviva Investors. You will need to establish and maintain good working relationships with key internal and external stakeholders and provide administrative assistance to the business head located in the office in conjunction with his EA, and more generally for the team. You will support our existing clients by working with sales, client service and reporting teams. You will be accountable for providing a positive reception journey for clients and other guests and you will support the business heads through providing general administrative duties as required and coordinating travel and expenses where required. You will need to arrange internal and external meetings and provide necessary documentation in a timely and efficient way and act proactively to execute tasks where business head input/decision is not required.

Skills and experience we’re looking for:

- Great communication skills - written and oral
- Autonomous, flexible, and calm under pressure
- Excellent technical skills, including Microsoft Outlook, Word, and Excel
- Experienced in office management roles, including outstanding organizational skills, planning, and attention to detail
- Any previous Financial Services or Investment / Asset Management experience would also be useful.

Aviva is for everyone:
We flex locations, hours and working patterns to suit our customers, business, and you.

Most of our people are smart working - spending around 60% of their time in our offices and 40% at home.

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