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Accounting Assistant

3 weeks ago

Langley, Canada Transcounts Services Inc. Full time

**Job Title: Admin Assistant (for the Accounting Office)**

**Location: 199th St, 56 Ave, Langley, BC**

**Job Type: Contract (24 hours per week only weekdays) with potential to getting converted to full time employee**
- **Holding the Team Accountable**:

- Maintain ClickUp dashboards for deliverables and deadlines.
- Track KPI deliverables and follow-ups across the team.

**2.Managing Billing Operations and Client Engagement**
- Send out monthly Xero invoices and reminders.
- Handle PAD setups via Plooto and PandaDoc engagement letters.
- Identify billing hike opportunities based on established criteria.
- Develop a standardized system to track billing increase opportunities and results

**3.Conducting Research and Process Implementation**
- Use ChatGPT/AI and independent research to suggest and trial new systems.
- Manage and audit software subscriptions and user accounts.
- Document processes in ClickUp for team use.

**4.Supporting Cross-Functional Operations**
- Assist with hiring and onboarding alongside recruiters.
- Coordinate reporting with HR, Marketing, and Sales.
- Manage Canadian payroll processing and order office supplies.
- Identify cost-saving measures and escalate as needed.

**5.Developing Leadership for EA Transition**
- Build knowledge of accounting office operations and service delivery models.
- Participate in selected leadership meetings.
- Lead one operational improvement project quarterly after probation.
- Complete monthly self-assessments to track personal growth.

**Measurement Metrics**
- **Billing Hikes**: Client count and dollar value of increases
- **Data Management**: Accuracy and timeliness of data organization
- **Innovation**: Frequency and quality of research-based improvements
- **Interpersonal Effectiveness**: Feedback from team (likeability and professionalism)
- **Operational Knowledge**: Competence in accounting-related workflows
- **Process Improvement**: Monthly number of improvements or SOP additions
- **Performance Review**: Monthly KPI review with CEO and project ownership post-probation

**Work Requirements**
- Ability to work from the office in Langley, BC
- Availability for part-time schedule (24 hours weekly)
- Comfort with potential transition to full-time role
- Capacity to maintain consistent productivity
- Adaptability to evolving role responsibilities
- Willingness to represent management to the team
- Ability to maintain confidentiality about sensitive company information

**Competency Framework** **Skills**
- Fluent verbal and written English
- Strategic questioning, active listening, and personable communication
- Strong research, documentation, and AI (ChatGPT) tool proficiency
- Independent task execution with mínimal supervision
- Organizational excellence and follow-through
- Confident phone/video presence

**Knowledge**
- Billing platforms (Xero, Plooto), PandaDoc, ClickUp, MS Teams, Outlook
- CRA REP access protocols and QuickBooks payroll basics
- Internal documentation and SOP building in cloud platforms
- General understanding of accounting principles

**Traits**
- Professional demeanor, balanced assertiveness
- Detail
- and solution-oriented
- Growth mindset and ethical approach
- Confidential and trustworthy

**Motives**
- Desire for career growth and leadership
- Strong sense of responsibility and ownership
- Work-life balance and operational excellence focus

**Job Type**: Part-time

Pay: $20.00-$30.00 per hour

**Benefits**:

- Paid time off

Schedule:

- Day shift

Application question(s):

- Do you have atleast 2 years of experience working as Administrative assistant

Work Location: In person

Expected start date: 2025-06-14