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Payroll & Pension Specialist

3 weeks ago

Kitchener, Canada Region of Waterloo Full time

Payroll & Pension Specialist

**Job Number**:2981

**Job Type**: Temporary Full-Time

**Temp Contract Length**: 14 Months

**Location**: 150 Frederick St - Regional Admin Headquarters

**Job Category**: Human Resources

**Number of Positions**:1

**Department**: Payroll

**Division**: Human Resources

**Hours of Work**: 35

**Union**: Management/Management Support

**Grade**: Management/Management Support Grade 04

**Salary Range**: $42.14 - $52.67 per hour

**About Us**

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

  • Taking only what we need
  • Leaving some for others
  • Keeping the dish clean
  • This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.
  • Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.
  • Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

**The Role**

  • Assists the Manager to administer corporate payroll functions, and coordinates and administers assigned payroll(s) for the Region and Police Service. Reconciles pension (OMERS) broken service and annual reporting for the Region and Police Service. Reconciles costs and received payments for OMERS member disability elimination periods and other broken service periods. Supports projects and payroll system upgrades.

**Duties/Responsibilities**

  • Assists the Manager with payroll processes, including monitoring transmittals to the bank and reviewing net pay changes. Performs all of the work of the Payroll Coordinator for assigned payroll(s).
  • Reconciles OMERS broken service; identifies type of leave and initiates costing, based on OMERS procedures. Files same with OMERS.
  • Prepares OMERS annual reports and compiles information (e.g., pensionable earnings, deductions). Analyses and calculates credited service for employees with less than full service. Calculates and enters pension adjustments.
  • Prepares costing of disability elimination periods, and informs employees regarding options to purchase service. Forwards to Payroll Coordinator for repayment coding. Informs Benefits staff regarding disability elimination period costs, where applicable. Prepares year end calculations on uncalculated disability elimination periods, and forwards to employees prior to calculating pension adjustments.
  • Calculates OMERS arrears and advises Benefits staff of same.
  • Calculates contributory earnings, credited service, and pension adjustments for T4s and 119s upon employee termination or retirement, and files with OMERS. Maintains information for same.
  • Receives documentation and payments from employees purchasing broken service, identifies account to be credited, submits to Accounts Receivable, and updates records with OMERS and in the human resources information system.
  • Prepares and analyses monthly remittance payments, including broken service purchases and adjustments.
  • Calculates and remits employment insurance rebates to Police Association.
  • Processes parking deductions and taxable benefits, and vehicle taxable benefits. Calculates adjustments. Conducts audits annually, and contacts employees, as required.

Administers Police College loans. Contacts employees to collect payments when employment interruptions occur. Reconciles loan sub-ledger to general ledger control account, investigates variances, and compiles reports and summaries.

  • Supports IT and HR to implement payroll system upgrades by testing system functionality, identifying problems/errors, and making suggestions.
  • Supports projects by participating in meetings, gathering payroll-related data, conducting research, and preparing reports.
  • Works with Police HR and Payroll regarding payrolls (deductions, calculations, changes, overpayments, OMERS), and maintain payroll system information. Contacts OMERS to discuss employee and reporting issues. Exchanges information with area municipalities. Responds to questions from employees.
  • Backs up Payroll Coordinators and the Manager, as required, including reviewing/authorizing manual cheque requisitions.
  • Takes steps to ensure safe-keeping and protection of employee personal information (e.g., SIN, garnishes).
  • Performs related duties as required.

**Knowledge, Skills, and Abilities**

  • Knowledge of payroll regulations, generally accepted accounting principles and practices, math, spreadsheets, word processing, computerized payroll, and administrative