Administrative Support Assistant

**A workplace powered by you**

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Administrative Support Assistant - FTR - Coquitlam or North Shore Coastal**

Number of positions: 1 Job Location: Coquitlam Office

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 52,700.00 - 57,800.00

**What you'll do**
- Provides administrative support functions to the Business Unit/Area Manager by: a) preparing various statistical reports

(such as monthly activity reports, customer complaints, safety variances, etc.) by compiling data from various sources,
identifying and obtaining missing information, resolving discrepancies and consolidating information into a summary report;
b) preparing statistical summaries and providing written narratives of reports; c) maintaining records of related area's
performances using various software packages, creating new formats as required; d) preparing a variety of graphical
material for ad-hoc presentations; e) may perform desktop publishing and graphical support for the preparation and
updating of materials to desktop and web publishing standards; f) may create and/or revise/edit Forms and Word templates
uploading to intranet/LAN as required. g) co-ordinating meetings, presentations, sessions for Area Manager by arranging
participant's availability, facilities, equipment, etc., arranging travel and accommodation as required; h) preparing and
administering the Local Work Contract and/or tender process; i) Checks the accuracy of and reconciles Local Purchases
and Purchase Orders, resolving any discrepancies; stamps and assigns appropriate account codes, processing invoice for
payment; prepares purchase requisitions for approval.
- Performs a full range of clerical duties related to the administration of the related office including preparing employee

documents such as staff reports, changes of status, requisitions for help, terminations, etc. and following up to ensure
necessary action is taken, documenting new employees as required and ensuring induction of new employee orientation is
taken, responding to complaint calls from the public and/or referring callers to the appropriate party, receiving, checking and
reconciling a variety of computer printouts and statements, such as cost control statements, general and Local Work Orders
etc., assisting the Manager in the development of the budget and review of variance reports, processing expense claims,
accounts payable documents, maintaining PSSP training, manuals and related documentation and maintaining a petty cash
fund.
- Communicates, coordinates and corresponds with major customers and upper level management personnel to handle

material of an administrative nature.
- Performs a variety of administrative duties related to employee training and development of the related office; processes

Employee Development Plans; coordinates and tracks employee training in relation to development plans and arranges for
employees to attend required courses.
- May provide work leadership to and perform the same duties as lower level employees in the Admin/Clerical stream.
- Performs a variety of word processing functions for the Business Unit/Area Manager and other related management staff

by composing correspondence for signature of the Manager, preparing a variety of material on computerized word
processing equipment, setting up and maintaining the office clerical systems and processing incoming and outgoing mail.
- May be required to perform a variety of administrative tasks related to safety and WorkSafeBC issues and reports for the

Area Office; contacting others to present safety presentations and determining employee eligibility for safety awards.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

**What you bring**

**What we offer**
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

**What else you should know**
- Travel to Coquitlam, North Short Coastal, Squamish and Sechelt may be required.

Working Conditions:
Normal office conditions with no unusual effort, hazards or surroundings encountered in the performance of the job. May
occasionally be required to drive a vehicle to attend meetings and visit off site locations.
- A condition of employment for this job is that you maintain the following requ