Administrative Coordinator

**Administrative Coordinator, Sector Services**: - **Post-Secondary Employers’ Association (PSEA)** PSEA has a unique opportunity for an administrative professional to join our close-knit and collaborative team. This exciting full-time position will provide you with: - The opportunity to work closely with a seasoned HR leadership team at the forefront of industry best practices. - A comprehensive compensation package, including generous vacation allowance and enrolment in the municipal pension plan. - An office conveniently located in central Vancouver with the added flexibility of a hybrid work setting. **About the Post-Secondary Employers’ Association (PSEA)** PSEA provides labour relations and human resource services, including collective bargaining, to the province’s public colleges, special purpose teaching universities, and institutes. As a multi-employer association serving a diverse membership of 19 institutions throughout the province, PSEA supports the public post-secondary sector through a broad range of progressive initiatives and services. **The Opportunity** SECTOR SERVICES - Provides administrative and coordinating support on complex labour relations and legal matters and to PSEA’s learning and development program, including: - preparing and organizing communications, reports, spreadsheets, flow charts and graphics; - coordinating events and meetings, including registration, agendas, room booking and arrangements, catering and taking minutes; - conducting research; and - organizing and maintaining legal files, communications and tracking systems. - Maintains PSEA’s Learning and Development site and processes, and provides logístical and technical support to virtual and in person learning programs and events. - Provides membership support, including proactively maintaining contact information and administering orientation processes and access to PSEA’s member resources. - Supports complex administrative projects, including the development and maintenance of an effective records management system. OFFICE ADMINISTRATION - Supports PSEA’s bargaining, legal and learning and development teams as needed with travel bookings and expense claims. - Supports the Manager of Finance & Administration as needed and provides back-up as required. Supports the Manager, Finance & Administration with the following: - AGM and Board meeting logistics, including guest room reservations, catering, and audio visual. - General office administration activities, including organizing and maintaining supplies, processing mail, correspondence, invoices and expense claims and liaising with IT, building services, and other service providers. - Onboarding of new staff, including arranging building access, equipment, and parking. - Maintains, drafts and updates office procedures and manuals as required. - A relevant degree or diploma from an accredited institution. - Demonstrated experience providing administrative and/or coordinating support in a fast-paced environment. Prior experience in a human resources, post-secondary or legal workplace is an asset. - Advanced knowledge of Microsoft Office Suite and videoconferencing software, and the ability to quickly learn, understand and train others on new software and technologies. - Exceptional communication skills, both verbal and written. - Excellent time and project management skills, including an ability to juggle multiple projects and responsibilities, organize workload and set priorities. - Demonstrated experience organizing and supporting events, including event registration and logistics. - Demonstrated ability to prepare publication-ready documents and maintain a records management system and/or databases. - Effective interpersonal skills, a good sense of humour, and an ability to work with a wide range of individuals both internally and externally. - Ability to work as both part of a team and independently with mínimal supervision. - Ability to exercise considerable judgement, tact, confidentiality and discretion. - Prior experience with an online content, client management and/or learning management system is an asset. - Salary range: $65,054 to $81,318 per year depending on experience_ How to apply We thank all applicants for their interest; however, only those applicants selected for further consideration will be contacted. - About VineHR_ - Based on Vancouver’s North Shore, VineHR Ltd. is a boutique firm supporting growing organizations with personalized recruitment services. With several years in the industry and a customized approached, our vision is to build long-lasting relationships with organizations to become their true "extended" people and culture ambassador. _ **Job Types**: Full-time, Permanent Pay: $65,000.00-$81,000.00 per year **Benefits**: - Dental care - Extended health care - Paid time off Work Location: In person