Current jobs related to Administrative Coordinator - Vancouver - The Firelight Group
-
Administrative Coordinator
1 week ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Coordinator Department Research I Marra I Michael Smith Laboratories I Faculty of Science Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date September 13, 2024 Note: Applications will be accepted until...
-
Administrative Coordinator
1 week ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Administrative Coordinator Department Programming | First Nations House Learning Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada The University of British Columbia Full timeStaff - Union### ## **Job Category**CUPE 2950## Job ProfileCUPE 2950 Salaried - Administrative Support 3 (Gr7)### ## **Job Title**Administrative Coordinator### ## **Department**Administrative Leadership | Department of Paediatrics | Faculty of Medicine### ## **Compensation Range**$4,594.00 - $4,827.00 CAD Monthly### ## **Posting End Date**January 11,...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada The University of British Columbia Full timeJoin to apply for the Administrative Coordinator role at The University of British Columbia. Job Category: CUPE 2950 Job Profile: CUPE 2950 Salaried - Administrative Support 3 (Gr7) Department: Administrative Leadership | Department of Paediatrics | Faculty of Medicine Compensation Range: $4,594.00 - $4,827.00 CAD Monthly Posting End Date: January 11, 2026...
-
Administration Coordinator
2 days ago
Vancouver, Canada BC Parks Foundation Full timeAdministration Coordinator **Reporting To**: Manager, People & Administration **Purpose**: To provide efficient, timely support to the Foundation team, helping to achieve operational effectiveness and efficiency. **Overview**: The BC Parks Foundation’s mission is to enhance and pass on the legacy of BC's world-class parks system so that it flourishes...
-
Administrative Coordinator
2 weeks ago
Vancouver, Canada University of British Columbia Full timeNote: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date: Ongoing At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada Goh Ballet Academy Full timeGoh Ballet Academy, one of Canada’s pre‑eminent ballet training institutions with an internationally recognized reputation for excellence, is seeking a full‑time Administrative Coordinator for our Vancouver location. General Overview We are looking for an Administrative Coordinator who can manage multiple responsibilities, support organizational...
-
Administrative Coordinator
1 week ago
Vancouver, Canada University of British Columbia Full timeStaff - Non Union Job Category Executive Administrative Staff Job Profile Non Union Salaried - Administrative Assistant 2 Job Title Administrative Coordinator Department Executive Administration | VP Finance and Operations Compensation Range $4,248.68 - $5,181.77 CAD Monthly Posting End Date November 12, 2025 Note: Applications will be accepted...
-
Administrative Coordinator
4 days ago
Vancouver, Canada GUNN Consultants Inc. Full time**ADMINISTRATIVE COORDINATOR** **Do you consider yourself a phD (Passionate - Hungry - Driven)?!** We are a close-knit team of professionals dedicated to delivering the very best consulting services for vertical transportation (aka elevator/escalator) equipment to our clients. **We are looking for a creative and detailed solutions-driven efficiency expert...
-
Administrative Coordinator
4 days ago
Vancouver, Canada Goh Ballet Full time**Goh Ballet** is seeking an **Administrative Coordinator** for its location in **Vancouver, BC (In Person - Onsite).** **POSITION OVERVIEW** We are currently seeking a full-time **Administrative Coordinator** with a strong blend of technical proficiency, exceptional interpersonal skills, and the ability to manage multiple priorities eloquently. As a part...
Administrative Coordinator
3 weeks ago
**Position Title**: Administrative Coordinator
**Reports to**: Operations Director
**Job Location**: Vancouver
**Start Date**: February 3, 2025
**JOB OVERVIEW**
Reporting to the Operations Director, the Administrative Coordinator oversees and manages the execution of office administration across all Firelight locations. The Administrative Coordinator builds collaborative relationships with executives and team leads to ensure consistency and efficiency in operations, facilities, and health and safety practices throughout the organization. This position also supports business administration and information management. **This position is office-based full time at our Vancouver office.**
**ORGANIZATIONAL STATUS**
The Firelight Group is an Indigenous-owned, dynamic, socially responsible business providing community-based research and consulting services across Canada. Since 2010, we have been trusted by our clients to do high quality work that centers Indigenous knowledge and values to protect rights and advance self-determination. We have a growing team of over 100 professionals, and offices in Xwmélch’tstn, xʷməθkʷəy̓əm Territory, Lkwungen, Tkarón:to and ᐊᒥᐢᑿᒌᐚᐢᑲᐦᐃᑲᐣ (Amiskwacîwâskahikan).
**RESPONSIBILITIES + DUTIES**
**General Administration**
- Supports with the design and implementation of new staff onboarding processes for office orientation
- Manages operational accounts, contracts and vendors
- Supports the company travel program including booking and credit management
- Collaboratively manages Operations files within Firelight’s internal digital shared file system
- Manages special tasks and projects for the Operations Director
- Leads the administrative coordination related to company events
- Oversees office supply stock and inventory
**Facilities + Asset Coordination**
- Supports the development of facilities plans with the Operations Director
- Leads new office space searches and coordinates office moves as required
- Oversees facilities monitoring and reporting on usage, costs, etc.
- Manages all maintenance and cleaning initiatives, including contract support
- Oversees inventory and ordering processes for office equipment, furniture and supplies
- Supports shipping, tracking and maintenance of research equipment kits
- Collaboratively supports the development of policies, procedures, and protocols that will ensure optimal utilization of administrative space
- Manages the office schedule
- Supports the adoption of digital tools for more effective office management
**Health + Safety Coordination**
- Ensures office and travel health and safety programs are up to date and in compliance with provincial regulations
- Collaboratively designs office and remote safety orientations and workplace safety checks
- Reviews safety reports and documentation to regulatory bodies
- Oversees investigation of office and travel workplace accidents and incidents
- Oversees safety equipment purchasing and management
**QUALIFICATIONS + EXPERIENCE**
- Post-secondary diploma (1 to 3 years) in business administration, office administration, human resources, or a related field
- 5 to 7 years of experience in administration
- An equivalent combination of education, training and experience will be considered
- Experience working with Indigenous communities and knowledge systems
- Excellent knowledge of Microsoft 365, including Word, Excel, Outlook, and PowerPoint
- Ability to understand, communicate and support Firelight’s mission and values
- Strong word-processing skills
- Strong analytical, problem-solving, and decision-making skills
- Strong organizational and time management skills with an attention to detail Strong interpersonal and communication skills with the ability to professionally connect with a diverse group of individuals
Please respond to our online ad with a resume and cover letter. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
At Firelight, we are committed to developing a diverse and inclusive team and we welcome all cultures, ages, genders, sexual orientations, and abilities. We recognize and celebrate the diversity of all peoples and actively promote development of inter-cultural competence within our team.
**Working at the Firelight Group means being passionate about what we do. Be part of our amazing team, with a very exciting future.
