Planner, Conventions and Special Events

2 weeks ago

Toronto, Canada Tangentia Inc Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: No degree, certificate or diploma
- Experience: 1 year to less than 2 years
- **Tasks**:

- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Prepare, present and manage budgets
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Book facilities for office personnel
- Plan for social events and guest programs
- Plan and oversee Webinars
- Identify human resources requirements
- ** Computer and technology knowledge**:

- MS Excel
- MS Office
- MS Outlook
- MS Word
- ** Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- ** Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
- ** Workplace information**:

- Hybrid
- ** Health benefits**:

- Dental plan
- Health care plan

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