Nfi Parts
5 days ago
***
Performing administrative services for the Publications department including purchasing and order tracking, shipping and receiving and data entry for monthly accounting reports. Desktop publishing services under the general supervision of the Publishing Coordinator.
**WHAT YOU WILL DO**:
- Prepare shipping documentation and prepare shipment of all Publication’s projects, and effectively track projects for proper delivery.
- Prepare customer correspondence including shipping letters and delivery notifications.
- Perform purchasing duties for department by preparing and administering purchase orders, maintain PO reporting, invoice reconciliation and reporting discrepancies on departmental purchases and allocations.
- Communicate effectively in writing or verbally with internal and external clients i.e. notice of distribution, receipt confirmation and complaints resolution.
- Assist with all contract administration, customer correspondence, financial reporting, departmental administration and record keeping when requested or as determined by Director.
- Maintain accurate inventory of printed documents and all office supplies including all manual building materials.
- Ensure supply room, production room, shipping dock, contract file cabinets are kept in a neat and well organized fashion.
- Accurately compile and process department timesheets and update time record spreadsheet correcting any timecard discrepancies.
- Perform all desktop publishing duties when required.
- Learn/upgrade skills on desktop publishing software.
- Perform other duties as assigned.
**WHAT YOU NEED TO BE SUCCESSFUL**:
- Certification/diploma from recognized business administration school/or combination of related courses completed and working experience.
- Minimum of 3 years experience working in a desktop publishing office environment.
- Experience working with purchasers to create POs and with suppliers on placing and tracking orders.
- Basic accounting including invoice approval and tracking processes.
- Strong organizational and file management skills.
- Team player who is personable and at the same time capable of working on multiple projects under tight deadlines.
- Word processing software such as MS Office Suite.
- Spreadsheet software such as Microsoft Excel.
- Strong organizational and file management skills for electronic and hardcopy documents.
- Experience with Adobe Acrobat and FrameMaker or similar desktop publishing software would be an asset.
- Experience with using Oracle would be an asset.
**WHY JOIN OUR TEAM**:
- Competitive Wages.
- A continuous learning environment.
- Ability to advance your career with a growing company.
- NFI Group has been named a Manitoba Top Employer for 2020 and this is the tenth since the competition was established in 2007.
- Employee social committee organizes numerous events throughout the year, including summer barbecues, holiday festivities, sporting events and tournaments, and much more.
- Ongoing employee development through a variety of in-house training initiatives along with tuition subsidies for courses at outside institutions.
**OUR WHY**:We exist to move people. Our mission is to design and deliver exceptional transportation solutions that are safe, accessible, efficient and reliable.
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