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P/t Hotel Accounting Specialist

2 weeks ago

Red Deer, Canada TownePlace Suites by Marriott Red Deer Full time

**Join Our Team as a Hotel Accounting Specialist**

TownePlace Suites by Marriott Red Deer is looking for a detail-oriented and dedicated **Hotel Accounting Specialist** to join our dynamic team If you have a passion for numbers and a keen eye for accuracy, this role is perfect for you. As part of our team, you will be responsible for overseeing financial transactions, maintaining accurate records, managing budgets, and ensuring smooth financial operations that support our hotel’s success.

If you're a motivated individual with strong organizational skills and experience in accounting, we’d love to hear from you

The primary responsibilities of the part time accounting person would include:
**Accounts Payable**:

- Process and record invoices for payment.
- Verify the accuracy of vendor invoices and resolve any discrepancies.
- Prepare checks and electronic payments for vendor accounts.
- Maintain and update vendor files.

**Accounts Receivable**:

- Generate and send out invoices to customers and clients.
- Track and follow up on outstanding receivables.
- Process and record payments received.
- Reconcile accounts receivable balances.

**General Ledger Maintenance**:

- Assist in maintaining the general ledger by recording daily financial transactions.
- Ensure accurate and timely posting of journal entries.
- Reconcile general ledger accounts on a regular basis.

**Bank Reconciliation**:

- Perform monthly bank reconciliations to ensure all transactions are accounted for.
- Identify and resolve any discrepancies between bank statements and hotel records.

**Payroll Processing**:

- Assist in preparing and processing payroll.
- Verify employee timesheets and ensure accurate payment of wages.
- Maintain payroll records and ensure compliance with tax and regulatory requirements.

**Daily Revenue Report Entry**:

- Enter daily revenue figures into the financial system.
- Verify accuracy of revenue data from various departments.
- Generate daily revenue reports for management and ownership review.

**Financial Reporting**:

- Assist in preparing financial statements.
- Provide support in the preparation of monthly, quarterly, and annual financial reports.

**Month-End Reports**:

- Assist in preparing month-end reports, ensuring all financial transactions are recorded accurately.
- Reconcile month-end balances and resolve any discrepancies.
- Compile and review month-end financial data for accuracy.

**Expense Tracking and Reporting**:

- Track and record expenses, ensuring they are categorized correctly.
- Prepare expense reports for management review.

**Budgeting and Forecasting Support**:

- Provide support in the preparation of annual budgets and financial forecasts.
- Gather and compile financial data for budgeting purposes.

**Internal Controls and Compliance**:

- Follow established internal control procedures to ensure accuracy and reliability of financial information.

**Supporting Audits**:

- Provide documentation and support during internal and external audits.
- Assist in responding to audit inquiries and implementing audit recommendations.

**Maintaining Financial Records**:

- Organize and maintain accurate financial records and documentation.
- Ensure all financial records are stored securely and are easily accessible for reference.

**Purchasing Support**:

- Assist managers in processing purchases, including verifying purchase orders and invoices.
- Ensure purchases are recorded accurately and categorized correctly in the financial system.

**Communication and Coordination**:

- Collaborate with other departments to gather financial information and support their accounting needs.
- Communicate financial policies and procedures to ensure understanding and compliance across the organization.

By performing these duties, a hotel accounting specialist ensures the accuracy and efficiency of the hotel's financial operations, supports compliance with hotel and corporate best practices, and provides valuable financial insights to management.

**Qualifications**:
**Education**:

- Bachelor’s degree in Accounting, Finance, Hospitality, Business Administration or a related field is preferred.

**Experience**:

- 2+ years of accounting experience, preferably in the hospitality industry.
- Familiarity with hotel accounting procedures and systems is an asset.

**Skills**:

- Proficiency in accounting software (such as QuickBooks, Fosse, or M3).
- Strong knowledge of financial reporting, accounts payable/receivable, and general ledger processes.
- Advanced skills in Microsoft Excel and other financial tools.

**Attention to Detail**: High level of accuracy and attention to detail in financial record-keeping.

**Communication Skills**: Strong verbal and written communication skills for working with internal teams and external vendors.

**Analytical Ability**: Strong problem-solving and analytical skills to review and interpret financial data.

**Organization**: Ability to manage multiple tasks and