Financial Operations Specialist

We are looking for a Financial Operations Specialist to be part of an amazing Finance team

The Financial Operations Specialist plays a critical role within a small dynamic finance team, managing core financial operations such as Accounts Payable, Accounts Receivable, Payroll, General Ledger Reconciliation, and Financial Reporting. This position also provides key support for budget development and collective bargaining initiatives, with access to highly confidential personal and organizational information. The Financial Operations Specialist ensures that financial data is accurate, up-to-date, and compliant with internal policies and external regulations.

Working in a multi-union environment, this role requires collaboration with various stakeholders across the organization, including People and Culture, and the Senior Leadership Group. The Financial Operations Specialist provides insightful financial analysis and recommendations to help guide decision-making, while maintaining the highest standards of confidentiality and ethical conduct.
- Processing invoices, payments, and managing accounts to ensure timely and accurate recording of financial transactions.
- Maintaining payroll records and reports, ensuring accuracy and confidentiality of sensitive employee information.
- Ensuring all financial transactions are properly accounted for in accordance with organizational policies and accounting standards.
- Preparing regular financial reports, including income statements, balance sheets, and cash flow statements. Provides ad hoc reporting to the Senior Leadership Group, Board of Trustees and Audit and Finance Special Committee.
- Providing financial data analysis and projections to support labor negotiations and collective bargaining agreements.
- Serving as the primary point of contact for external stakeholders, including ADP, Service Canada, vendors, local government contacts and other regulatory agencies. Collaborating with external partners to ensure adherence to contractual obligations and regulatory requirements.

You hold a Bachelor’s degree in Accounting, Finance, or a related field along with 3 - 5 years’ experience in a financial role, preferably in a unionized environment. An equivalent combination of education, training and experience may be considered. A professional accounting designation (e.g. CPA) or working towards certification is preferred.

You are required to have a valid BC Driver’s License and you will also be required to satisfactorily complete a Criminal Record Check (Working with Children & Vulnerable Adults).

Vancouver Island Regional Library (VIRL) acknowledges that it operates on the traditional territories of the 53 First Nations within its service area, who are members of the Coast Salish, Haida, Nuu-chah-nulth, Kwakwaka’wakw and Nuxálk peoples. VIRL honours its relationships with these Nations and all other First Nations, Metis, and Inuit peoples who reside in the region.

VIRL is a Regional Library District serving some of the fastest growing urban areas and some of the most rural and remote communities in Canada. VIRL delivers tremendous economies of scale and significant returns on investment, by working with 38 local governments across a 42K km2 service area. Our collective services are a demonstrable commitment to livability and affordability in the region and are enjoyed by nearly a third of residents overall. VIRL is committed to growing organizational culture and effectiveness.

The targeted salary range for this position is $66,193 to $82,737 (2024) annually, supplemented by a competitive total compensation package.

**This position closes on Tuesday, December 24, 2024.**

VIRL thanks all applicants for their interest in working with us however only those selected for an interview will be contacted directly.

Pay: $66,193.00-$82,737.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Are you currently an employee of VIRL?
- Are you legally entitled to work in Canada?

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2024-12-24