Class Iii Secretary

**Class III Secretary**

**W.A.N.T.E.**

**Superintendent's Department**

This is a permanent, full-time 12-month position in the Superintendent’s Department.

Under the general direction of the Administrative Assistant to the Chief Superintendent and receiving day-to-day instructions from the Director, the secretary is responsible for providing secretarial assistance and organizational support in the development and implementation of a variety of specific programs and Division/Cluster initiatives.

**Responsibilities may include but are not limited to**:

- providing secretarial support to Directors, Division wide programs, and various school projects and initiatives;
- preparing written materials of a confidential nature including memos, letters, performance appraisals, forms;
- maintaining information and generating reports as requested;
- answering telephone inquiries from school principals, school secretaries and the general public; taking messages and forwarding calls accordingly;
- arranging meetings and appointments; maintaining Outlook calendars;
- preparing and circulating agendas and minutes for the various committees;
- distributing information, coordinating committee meetings, and creating and maintaining a number of databases to track projects, and receive and summarize requests to conduct research in the Division;
- maintaining budget information, tracking expenditures and preparing financial requests for payments;
- providing secretarial support for school cluster areas of responsibility that include report cards, school budgets, school initiated courses, student suspensions and extensions, serious incident reports, short leave for administrators, staffing and enrolment, student travel, truancy/attendance, Board items, department head allocations;
- other duties as assigned.

**Qualifications**:

- The ability to interact efficiently with a variety of professionals from within and outside of the

department.
- Completion of secondary education with additional secretarial training and five years office

experience;
- Accurate keyboarding of at least 45 wpm;
- Proficiency at an intermediate level in Microsoft Word and Excel;
- Exceptional organizational skills with the ability to prioritize a large workload with a variety of

administrative duties;
- Attention to detail and the ability to multi-task in an environment with multiple interruptions,

time pressures and deadlines is required;
- The ability to maintain a high level of integrity and discretion in handling confidential

information;
- The ability to work independently, with mínimal instruction or guidance, and as part of a team;
- The ability to exercise initiative and sound judgment to react resourcefully under varying

conditions;
- Professional level verbal and written communication skills;
- Strong interpersonal communication skills and the ability to deal tactfully with Division staff

and the public is required;
- Proficiency with Division based software and knowledge of Division policies, procedures and

collective agreements would be an asset.

Winnipeg School Division has an Employment Equity policy which strives toward a fair representation of women, Indigenous peoples, persons living with a disability and racialized people at all levels within the organization. Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

**Salary**: $22.47-$26.78 per hour

Schedule:

- Day shift

**Education**:

- Secondary School (required)

**Experience**:

- office: 5 years (required)