Manager - Greektown On The Danforth Bia

2 weeks ago

East York, Canada GreekTown on the Danforth Business Improvement Area Full time

**MANAGER JOB DESCRIPTION AND DUTIES**:
**Administrative**:

- Maintain and update our membership database and directory with new and closed businesses
- Prepare, submit and follow up on all city-related permits and paperwork
- Accurately maintain BIA files and records
- Track and categorize invoices/expenses per budget and prepare for bookkeeper
- Coordinate with bookkeeper to prepare monthly statements and send them to Treasurer for review
- Prepare RFQs when needed and present to Board/Chair as needed

**Meeting Organization**:

- Schedule meetings, prepare agendas with Board/Chair and contact all required members to attend
- Record meeting minutes
- Prepare and distribute committee minutes or notes, follow-up on issues as required
- Coordinate and help run the Annual General Meeting
- Make all required physical arrangements including refreshments, seating, etc.

**Communications**:

- Update BIA website with Marketing & Events Coordinator and facilitate social media activities as directed by Marketing Committee
- Prepare, produce and distribute member newsletters as directed by the Board/Chair and in coordination with the Marketing Committee
- Regularly communicate and visit with BIA members throughout the year
- Draft materials for distribution to the local community through appropriate media(print, web, etc.) in coordination with Marketing Committee
- Liaise with federal, provincial and municipal government representatives, City of Toronto officials and community representatives
- Attend TABIA Interdepartmental Meetings monthly and liaise with TABIA office as appropriate, take notes and relay updates, news and grants to the Board/Chair
- Prepare press releases and other media materials as directed by yourBoard/Chair

**Capital**:

- Prepare and administer necessary documentation in accordance with the City’s Capital Cost Sharing Program when appropriate
- Find, research, prepare and administer documentation in accordance with any Municipal, Provincial or Federal Grants

**Maintenance and Repairs**:

- Weekly street scan to identify any issues of concern and report accordingly
- Monitor all streetscape programs and permits as directed by the Board
- Monitor public works and related activities in the BIA (sidewalk repair, hydroinfrastructure projects, other physical repairs/improvements)
- Explore potential area revitalization projects
- Work with Metrolinx, the City, the Board and Small Business regarding issues and concerns

**Promotional Activities**:

- Coordination of community events as directed by the BIA (events may require additional responsibilities leading up to the event, in addition to on-site supervision on the day of the event - some evenings/weekends are required)
- Work with Marketing & Events Coordinator to implement marketing plan as outlined in marketing plan report and as directed by Board/Chair
- Obtain all permitting and permissions needed to execute event planning
- Ensure BIA projects include activities that will promote all businesses

Pay: From $65,000.00 per year

Work Location: In person

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