Coordinator, Property

Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more. We are a team composed of dedicated professionals who thrive in a collaborative culture. We support learning, customer service, stewardship, communication and performance. **Position Highlights** Do you have a passion for real estate and handling leased & owned assets? If so, bring your skills in Property Management to the **Property & Asset Management Coordinator** position Reporting directly to the Property & Asset Manager (PAM) and you will assist with managing capital property and leased assets. You will play a critical factor in achieving real estate service goals, efficient operational maintenance on sites and due diligence on contract and lease performance. **Build on your education and career experience as you**: - Assist the Property & Asset Management team to implement, maintain and provide property management due diligence. This includes: financial, administrative and operational support to ensure optimal use and function of leased and owned assets to meet the clients’ needs; - Initiate and track work order requests and requests for services (RFS) to ensure Key Performance Index (KPI’s) are adhered to as per the Provincial Service Contract; - Assist the PAM with tracking service complaints, escalating and/or resolving as necessary; - Contribute to budget preparation by working with the PAM to ensure financial information is current and accurately compiled; and - Ensure accuracy of the portfolio database. **Are you motivated to join our team? We will be looking for you to have the following**: - A Diploma in Business Administration; and/or RPA/FMA designation from BOMI Canada and/or equivalent discipline. - 3 to 5 years recent related experience in commercial real estate; property management and/or facility management. - An equivalent combination of education, training and experience is acceptable. This is a **Full-Time **opportunity based out of our **Central City** offices located in **Surrey BC**. This roll will require vehicle travel within the Fraser Health region. **Come work with us** Fraser Health is proudly recognized as a BC Top Employer. Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care. Detailed Overview: Assists the Manager, Property and Asset Management with managing capital property and leased assets for Fraser Health, Vancouver Coastal Health Authority, Provincial Health Services Authority and Providence Health Care (collectively, the "Organizations"); assists the Manager with coordinating and achieving real estate service goals and optimal operational maintenance of sites through site improvement projects, effective staff deployment and due diligence on contract performance; communicates and relays contract information to the Organization's staff and management to collect information and communicate policies to key contacts such as external consultants, property management provider and vendors, the University of British Columbia, government and other internal user groups on project development, contractual and operational matters. **Responsibilities**: - Works closely with Property & Asset Management team to implement, maintain and provide due diligence on leasing contracts post negotiation and execution of contracts; works with internal clients and contract providers to ensure optimal use and function of leased sites and owned assets to meet client needs. - Coordinates property administration services to users including project management of site improvement projects, monitoring of contracts, maintaining records and acting as a liaison between internal users, site representatives and contractors. - Maintains and updates site manuals and communicates policies and procedures to users as needed; works with the Manager, Property and Asset Management to implement and comply with environmental management plans, the monitoring of performance of services and the dissemination of operational policies. - Monitors performance of contract support services such as janitorial, waste management, security services for leased sites and informs the Manager, Property and Asset Management of issues and concerns, as needed. - Responsible for the leased asset