Finance Entry Assistant

**Finance Entry Assistant**
**Extend-A-Family Waterloo Region (EAFWR)**:** Do you have a passion for belonging, community, equity and relationships? Do you want to work towards a Waterloo Region where everyone is welcomed and valued for who they are and what they bring?**

**So do we**

Extend-A-Family Waterloo Region (EAFWR) was founded to fulfill a mission of working with people with disabilities, their families and networks to build community and support everyone in Waterloo Region to be seen and valued as full, contributing citizens. By offering supports and services tailored to individual dreams and goals, Extend-A-Family Waterloo Region puts people we support at the centre of everything we do.

If this sounds exciting to you, come join our dynamic team to help bring these values to life in our community.

**Role**:
If you’re an astute observer with keen attention to detail who appreciates the sight of file numbers and paper stacks getting smaller and enjoys a good mix of predictability with a little detective work thrown in, then this is the perfect opportunity for you

The Finance Entry Assistant is the first step in ensuring that EAFWR is able to fulfil our role as a transfer payment agency for people with disabilities and their families in Waterloo Region, either through the processing of Independent Service Provider (ISP) reimbursements, or through the entering of payroll hours for Direct Support People (DSPs).

As part of the larger finance team, this individual will review submissions to ensure they are accurate, complete and aligned with the guidelines for individual programs, and enter them into the agency’s contract management system for payment.

**Qualifications**:

- Two years of data entry experience, preferably in a finance related role
- Demonstrated experience handling confidential/sensitive information
- Ability to adhere to existing record keeping processes
- Eager to learn and implement new programs/processes as appropriate
- Ability to meet deadlines while maintaining an exceptional level of attention to detail
- Working knowledge of payroll and full accounting systems/reports, or interest in learning to fulfil backup and support functions to other roles when required
- Demonstrated experience evaluating the appropriateness of data against established eligibility criteria
- Strong problem-solving skills, including comfort in reaching out to internal and external resources for support when required
- Ability to prioritize tasks when faced with competing deadlines
- Post-secondary degree/diploma in a relevant area. (i.e., Payroll, Accounting, Business) would be considered an asset

**CORE COMPETENCIES**:
Display _Evolving_ level competency which is defined as _“intentional growth of oneself and valuing other’s perspectives. They exhibit the competency consistently in more than one context and promote positive opportunities for change beyond themselves.”_ Competencies required in this role:

- Problem Solving and Decision Making
- Resilience
- Championing Change and Innovation
- Valuing Equity, Diversity and Inclusion

**Hours and Pay**:

- Permanent position, 37.5 hours per week
- Regular schedule flexible in discussion with supervisor
- Some weekend work arranged in advance.
- Hybrid remote, two days per week in-office
- Salary Band 4: $22.35 - $23.71 per hour
- Employer-paid benefits enrollment following three months of employment

**Responsibilities and Functions**:
Reporting to the Director of Operations, the Finance Entry Assistant will:

- Receive and review ISP reimbursements and DSP payroll timecards for completion and alignment with the program guidelines for eligible expenses
- Enter ISP reimbursements and DSP payroll timecards into the agency’s contract management system (EMHWare), ensuring accuracy at all steps of the entry process
- Clearly communicate with internal stakeholders on other teams when submissions are inaccurate or missing information
- Using established processes, create and review reports through EMHWare and in Excel to ensure accuracy of information before it is sent from the database to the accounting system
- Ensure that all digital and physical files are stored according to existing record retention policies
- Attend monthly staff meetings, monthly finance meetings, months supervision meetings, and other meetings as required
- Support with the handling of inquiries from internal and external stakeholders regarding the status of invoices to be processed or issues with payments
- In conjunction with other team members, ensure that weekly processing deadlines are met for all reimbursements and payroll submissions
- Support program and services team members in using tools developed to support finance processing
- Participate in personal, organizational and team based learning opportunities, including those related to new software and systems
- Participate in the ongoing evaluation of programs and processes, identifying opportunities for improvements an