Food and Beverage System Admin

**About the Calgary Stampede**

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity, and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

**Position Summary**

Reporting to the Senior Systems Admin, the Food and Beverage Systems Administrator is responsible for providing technical system support, training development and high-level accounting procedures while supporting the Catering operations team. Working within a diverse portfolio of events and lines of business, this role will execute on all Food and Beverage systems entries, maintenance and programming needs.

**Roles and Responsibilities**

Responsibilities of the role include, but are not limited to:

- Food & Beverage technology leader - including Momentus, FoodTrak, People System & Adobe Forms Central.
- Momentus Super-User and primary process owner for Food & Beverage division.
- Provide Momentus, Food Track & People System user support to the Food and Beverage department by managing systems, providing user training and collaborating with IT on system upgrades and maintenance.
- Help Desk advisor for all technical support for the Food and Beverage department.
- Specialize in the creation & generation of Momentus reports and financial statements reflecting revenues, labour forecasting, tracking & costing.
- Complete and reconcile event invoicing, bar inventory, cash sales and the recovery and payment of funds.
- Execute accounting functions in Momentus and Food Track systems.
- Proprietor of Food & Beverage Social Media sites for staff communication. Supervise set up and distribution of information.
- Provide administrative and customer service support to the Food & Beverage division, including answering telephones, assisting with payroll and gratuities, cash deposits, processing vouchers and internal work order recovery.
- Collaborate and liaise with the organization’s internal groups to provide customer service and event operation support.

**Qualifications and Education Requirements**
- Post-secondary Diploma or Associate Degree in Agriculture, Business, Event Management or Finance preferred
- Minimum 3 years’ in event based administrative roles
- Advanced knowledge of Microsoft Office and Excel
- Excellent analytical and problem-solving skills
- Advanced knowledge of event programming and operations
- Strong understanding of volunteer-based programs
- Excellent communication skills, both verbal and written
- Strong planning and organizational skills
- Ability to develop and maintain effective relationships

**Benefits**

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.

**To Apply**

To apply, please submit your resume.

All applicants are thanked in advance and advised that only those selected for interviews will be contacted.