Program Assistant

1 week ago

Richmond Hill, Canada City of Richmond Hill Full time

Posting Id
- 2848
- Department
- Corporate and Financial Services
- Division
- Office of the Clerk
- Job Grade
- Rate of Pay
- $19.70 - $22.70 Hourly
- Job Type
- Temporary Full Time
- Replacement/New Position
- Replacement
- Posting Type
- Internal and External
- Posting Date
- 01/21/2025
- Application Deadline
- 02/02/2025

**Position Summary**:
Reporting to the Manager, Legislative Services, the successful applicant will provide assistance to the Information Governance staff in the operation, maintenance and support of the Information Governance Program. This may include the organization and filing of records, scanning and digitization of records, responding to inquiries and assisting in other administrative and clerical support as required. The Information Governance Intern may provide additional support to the larger Legislative Services Division as appropriate.

**Key Duties and Responsibilities**:

- Shadow multiple City positions and train in a variety of tasks.
- Answer phone inquiries, direct calls, and provide basic information; oversee mail deliveries, packages, and couriers.
- Perform clerical duties, take memos, maintain files, organize documents; photocopy, fax, etc. as needed.
- Assist in Information Governance projects, including maintenance of physical and electronic records.
- Assist in preparing information and research materials
- Type documents, drafts, and reports; sort and manage files.
- Process internal and external requests for records and information
- Run general City related errands.
- Manage databases and input information, data, and records.
- Provide support to divisional colleagues as required

**Duties and Responsibilities Cont'd (if applicable)**:
**Education and Experience**:
Recent graduate (within one year) or currently enrolled in a college or university program, preferably working towards a degree in Library / Information Studies or related field.

**Required Skills/Knowledge**:

- Knowledge of municipal government processes and organization
- Ability to effectively handle demanding customer expectations and respond quickly to changing priorities
- Effective verbal and written communication skills are essential
- Ability to work independently with limited supervision
- Strong working knowledge of Microsoft Office Suite
- Effective interpersonal skills and demonstrated ability to establish and maintain positive relationships
- Ability to meet the physical demands of the job including lifting and carrying of heavy boxes
- You demonstrate the City’s corporate values of service, collaboration, care, and courage

**Leadership Competencies**:

- Builds people and culture
- Cultivates open communication
- Demonstrates personal leadership
- Navigates and leads through complexity and change
- Shapes the future

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.

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