Payroll & Benefits Assistant

At Achev, we believe that everyone deserves an equal opportunity to build a better life and a successful future. For more than 30 years, we have dedicated ourselves to helping diverse Canadians and newcomers achieve their full potential. Today, we are one of the largest providers of employment, newcomer, language, and youth services in the Greater Toronto Area. Our dedicated team of nearly 400 staff delivers a wide range of innovative, high-quality, and personalized programs and services that empower our clients to prosper and our communities to thrive.

We thrive in a OneAchev culture where collaboration and an integrated service delivery will positively impact Achev’s resiliency, agility, success, and growth.

Join us in helping diverse Canadians and newcomers achieve their full potential

**SUMMARY**: The Payroll and Benefits Assistant performs duties within the human resources department. This position collects necessary data from employees, such as social security number, job title, and employment status. This information is used to fill out the appropriate paperwork. Additional duties may involve supplying employees with manuals, booklets, forms, provider information, and any other relevant information regarding benefits.

The Payroll and Benefits Assistant will support with the orientation to new employees. Payroll and Benefits Assistantmust keep meticulous records on each employee in order to prepare pay slips and deduct taxes to keep in compliance with government rules.

**DUTIES & RESPONSIBILITIES**

**Payroll**:

- Assist with the compiling all new hires, terminations and employee changes in Payroll/HR in a timely matter, ensuring accuracy
- Review time entries for absences, making necessary changes and process as per company Sick Policy
- Accurately input payroll data from timesheets to ADP
- Assist with running and maintaining existing report
- Check the accuracy of payroll output e.g. payroll register; EFT reports
- Assist with Record of Employments (ROE), ensuring the information reported is accurate
- Transmit payroll to bank ensuring we meet bank deadlines
- Run semi-monthly payroll source remittances and prepare for payment according to threshold 2
- Process and transmit semi-monthly remittances
- Process and transmit semi-monthly Canada Saving Bond remittances
- Respond to internal payroll inquiries from employees;
- Assist Controller in performing year end functions such as reconciliation of T4 Summary; EHT and WSIB reconciliation
- File payroll records and legal documents
- Complete investigative reports for Service Canada when requested
- Calculate statutory holidays for hourly paid employees as per employment standards
- Process Employee Change Notices
- Set up and maintain employee files ensuring all Documentation required is filed
- Assist with maintaining HRIS records

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**Benefits**
- Present Green Shield/La Capital Benefits to new hires eligible for benefits and enroll them accordingly
- Answer ongoing enquiries regarding Industrial Alliance
- Other duties may be assigned
- Monitor employee benefit eligibility
- Administer pension plan (new enrollments/terminations and changes)
- Assist finance with Reconciliation of all benefits related accounts ;
- Respond to employee inquiries and resolve administrative problems with the carrier representative
- Prepare and submit annual pension reports
- Assist with various human resources projects as required

**QUALIFICATIONS**
- Minimum 5 years’ experience in progressive payroll and benefits administration
- Thorough knowledge of provincial employment and regulatory requirements applied to payroll functions
- Keen eye for detail and analytical skills
- Ability to communicate effectively and professionally with internal/external contacts, both orally and in writing
- Proficient in Microsoft Office;
- Proficient with ADP Now payroll system and Kronos (UKG Ready)

Achev is committed to promoting diversity, equity and inclusion and to creating opportunities that empower people to achieve their potential. We invite staff and client input. We strive to attract and retain a diverse workforce where employees are inspired to provide an atmosphere of respect for and encouragement of all. We aim to increase awareness and reduce barriers in order to positively influence the communities we serve.