Administrator, Human Resources

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**At Aecon we**

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being

Believe in helping you build your career through our Aecon University and Leadership Programs

Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.

Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

The HR Administrator will be responsible for providing support in HR operational activities for the national HR team, such as, program administration, HR process development, policy governance, HR communications, and other transactional activities supporting the business.

**Payroll**
- Responsible for submitting salary change forms to salary payroll on a semi-monthly basis and hourly change forms on a weekly basis
- In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department
- Collect and file all associated paperwork
- Ensure proper back up and signatures are on all paperwork

**Benefits**
- Responsible to ensure that employees are enrolled in the benefits program
- Act as employee liaison to the pension & benefits department
- Responsible to submit any associated documentation needed to the pension & benefits department
- In charge of investigating and answering employee questions associated with benefits
- Process all health and wellness benefits

**Employee Orientation**
- Schedule and coordinate orientations for new hires for all salary and hourly, non-union employees
- Send out all post communications to new hires regarding their onboarding information

**Employee Relations**
- Responsible for answering or directing employee inquiries
- Draft employee verification and reference letters on an as needed basis

**Above & Beyond/Aecon Accolades**
- Respond and troubleshoot any system issues
- Answer any vendor and employee inquiries regarding the program
- Complete monthly reporting for both internal and external stakeholders of the program

**Employee Experience Programs**
- Provide administration and coordination support with Aecon's reward and recognition programs such as Aecon Achievement Awards and John M. Beck Scholarship
- Support the HR Specialist with the coordination and facilitation of reoccurring and newly developed employee experience programs such as Take Our Kids to Work Day
- Help to coordinate the service award event, certificates and gifts for those receiving service awards

**Invoices**
- Code all HR invoices, program related invoices, vendor invoices and other miscellaneous invoices
- Liaison between vendor and A/P department for all payment inquiries

**Human Resources Information System (HRIS)**
- Submit and verity all employee records in the HRIS database (SAP and SuccessFactors), including but not limited to:

- New hires
- Terminations
- Personal changes
- Benefits
- Manager, Alternative Manager, Organizational Changes
- Vacation tracking
- Generate new and ad hoc HRIS reports as needed by the HR department
- Educate the Human Resources team on any process changes and 'how to's'
- Participate in any testing with system updates with the corporate systems team

**Other Duties & Responsibilities**
- Maintain HR forms to ensure availability for HR and employee use
- Maintain and update highly confidential information on a daily basis
- File administrative documents in employee files
- Participate in special projects and performs additional duties as required
- In charge of returning unsolicited calls to the HR department
- Performs a variety of clerical and administrative duties in support of Human Resources
- Create presentations when necessary / as requested

**Required Knowledge and Experience**
- Post-secondary school education, preference given to those with an HR focus
- 1-2 years' experience working in a Human Resources department is an asset
- Highly organized with strong time management skills
- Effective problem-solving skills
- Ability to adapt to a fast-paced work environment
- Working knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
- SAP and/or SuccessFactors experience is an asset