Office Administrator

2 weeks ago

Etobicoke, Canada Fine Lines Design Full time

As a small architectural design firm, finding the right fit is important. Our company not only thrives on providing unique and innovative residential designs, but also a great customer and employee experience. Our open office concept allows for the fostering and promotion of creativity, communication, and collaboration.

**Responsibilities include**:

- Preparing, organizing, and storing information in paper and digital form
- Greeting visitors at the reception
- Scheduling meetings and booking rooms
- Creating and sending out Fee Proposals
- Arranging post and deliveries
- Answering and directing phone calls
- Printing and photocopying
- Ordering office supplies
- Maintaining office systems
- Accounts receivable and payable
- Arranging travel and/or accommodations if need be
- Liaising with suppliers and contractors
- Provide administrative support to other team members
- Other tasks as assigned

**Qualifications/Requirements**
- College Diploma or experience in office administration or relevant field
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software

**Core Competencies**
- Working proficiency in Microsoft Office and Google Suite
- Ability to work in a fast-paced, multi-disciplinary team environment.
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to work on multiple tasks, simultaneously

**What do we offer you?**
- Flexible work environment
- Bonus Pay
- Benefits
- Paid vacation

**Schedule**
- Monday - Friday
- 8:30am - 5:00pm or 8:00am - 4:30pm
- **NO PHONE CALLS OR WALK-INS PLEASE

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