Executive Assistant/office Manager

2 weeks ago

Oakville, Canada RPN Chartered Accountants LLP Full time

Responsibilities Include:

- General administrative duties including: photocopying, faxing, scanning and mass mailings
- Assist with filing tax related duties such as preparing tax packages, filing, scanning, etc as required
- Assist with the preparation of audit/review letters and final client packages as required
- Review upcoming deadlines and work requirements with the managers to manage workflow using the firms internal systems.
- Prepare, review and modify general templates, letters, reports, Word documents, Excel workbooks and other correspondence materials
- Assist in the preparation of regularly scheduled reports
- Coordinate and schedule internal and external meetings, appointments, and office events.
- Uphold RPN’s electronic filing system
- Filing of documents in an electronic database
- Managing the firms accounts receivable and accounts payable system
- Communicating directly with clients and the CRA to provide them information as required
- Ability to complete incorporations and minute books
- Summarization of office expenditures and maintaining the administration of RPN’s expense policy
- Maintain and monitor office supply inventory levels and place orders as required
- Completion of bookkeeping for clients
- Develop a thorough understanding of internal programs and processes
- Provide other clerical support as requested
- Traveling around the GTA to various clients may also be a requirement.

Core skills:

- Strong typing skills, 50+ wpm
- Experience with office equipment such as fax machines, copiers, and scanners
- Basic mathematical skills
- Basic knowledge of accounting and financial principles

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$52,000.00 per year

Additional pay:

- Bonus pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6H 5S4: reliably commute or plan to relocate before starting work (required)

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