Department Administrator

**This position is a part of the Non-Academic Staff Association (NASA).**

This position offers a comprehensive benefits package.

**Location**:

- This role is in-person at the Royal Alexandra Hospital, Lois Hole Hospital for Women.

Reporting to the Academic Department Manager (ADM) in Obstetrics and Gynecology, the Department Administrator will provide a wide range of administrative supports to the Academic Department Manager, Department Chair, faculty, staff and students of the department.

The Department Administrator supports the operations of the department based on the understanding of the administrative and academic leadership’s needs. This position will play a key role in ensuring the day-to-day work of the department is directed to the right people and systems as well, working collaboratively with internal and external stakeholders.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
Communications:

- Drafts and/or generates routine communications based on straightforward information for supervisor review

Operations:

- Creates and maintains spreadsheets and/or databases
- Prepares standard and ad-hoc reports for the area. Designs and develops customized reports for specific needs
- Provides various monthly or quarterly operational reports, as required by the ADM
Process Coordination/Initiation:

- Initiates purchase requisitions, purchase orders and invoices through SupplyNet. Initiates vendor payments
- Reviews individual transactions, financial statements, supporting documentation for accuracy, compliance to policy and appropriate authorizations
- Provides guidance and assists users with the initiation of routine financial transactions. Escalates issues to the Staff Service Centre or assigned Finance Partner
- Identifies, troubleshoots and resolves transactional issues. Corrects errors. Escalates broader, more complex issues

- Diploma in Business Administration or Management
- 2-3 years of progressive experience in a university setting preferred, knowledge of the University of Alberta policies and procedures an asset
- Excellent computer skills including proficiency in use of database, spreadsheet and word processing software
- Demonstrated proficiency with PeopleSoft (finance, campus solutions and HCM), SupplyNET, Microsoft Office, and Google Applications preferred
- Demonstrated ability to develop and maintain positive, professional, collaborative working relationships with stakeholders at all organizational levels
- Demonstrated communications skills with all stakeholders from a variety of cultural backgrounds
- Demonstrated ability to work independently and collaboratively
- Demonstrated ability to manage time and workload effectively and meet deadlines
- Demonstrated knowledge of the University of Alberta policies and procedures and medical education residency programs are considered an asset
- Demonstrated ability to work with a large unionized public sector and/or post secondary academic organizations

**Application Instructions**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.**

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissante