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Office Manager

3 weeks ago

Kanata, Canada Impressions Group Ottawa Full time

**About Us**:
Impressions Group Ottawa is a dynamic, fast-growing company offering a wide range of services including pool & spa maintenance, landscaping, construction, snow removal, and more. We're seeking a highly organized, detail-oriented Office Manager to become the backbone of our office operations and support our growing team.

**Position Overview**:
As our Office Manager, you’ll take full ownership of office administration, bookkeeping, and human resources support. You’ll be responsible for managing payroll, accounts receivable, employee records, onboarding, and more. This is a critical role that ensures smooth day-to-day operations and supports our team’s long-term growth.

**Key Responsibilities**:
**Bookkeeping & Finance**:

- Full-cycle bookkeeping using QuickBooks
- Payroll processing (hourly/salaried employees, remittances, ROEs, T4s)
- Manage accounts receivable and support collections as needed
- Assist with budget tracking and financial reporting

**Human Resources & Office Admin**:

- Maintain accurate employee files and records
- Coordinate onboarding of new hires
- Schedule health & safety training and track certifications
- Support policy development and implementation
- Ensure compliance with all employment laws and standards

**General Administration**:

- Manage calendars, company documents, and office supplies
- Provide administrative support to management
- Organize internal communications and assist in scheduling

**Required Skills & Qualifications**:

- 3+ years experience in office administration or bookkeeping
- Expert-level proficiency in **QuickBooks**:

- Strong knowledge of **Microsoft Office Suite (Excel, Word, Outlook)**:

- Solid understanding of Canadian payroll standards and HR practices
- Highly organized, proactive, and detail-oriented
- Strong communication and problem-solving skills
- Ability to maintain confidentiality and manage sensitive information

**Preferred Qualifications**:

- Experience in construction, landscaping, or trades industries
- Working knowledge of WSIB, ESA regulations, and H&S training programs

**Why Join Impressions Group Ottawa?**
- Supportive, fast-paced team environment
- Opportunities to grow into a senior leadership position
- Be part of a company that values quality, innovation, and trust

**Job Types**: Full-time, Seasonal

Pay: $28.00-$35.00 per hour

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Bookkeeping: 5 years (preferred)

Work Location: In person