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Meeting Planner
3 weeks ago
**BCD Meetings & Events: Meeting Planner**
**About Us**:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate, and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,500+ people are committed to sustainability and driving success for our customers, our business, and ourselves.
**About the role**:
We are looking for a Meeting Planner to join our dynamic team. In this client facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection to registration, to room set & menu planning through onsite execution, budget reconciliation and everything in between. You keep projects running on time, on budget, and have mastered the art of managing multiple priorities at once. Sound like you? Read on
**As a Meeting Planner you will**:
- Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you are an expert in event management.
- Work with your client and peers on procuring an ideal venue for each event.
- Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships.
- Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
- Communicate effectively with all hotel & vendor partners. You’ll be responsible for hotel rooms, designing and communicating room sets, AV/Production needs, offsite events, ground transportation, and signage (and more).
- Ensure everyone, from client to attendee to staff person, has a positive and memorable experience from invitation stage through onsite and departure. We aim to please
**You’re good at**:
- Communicating with stakeholders. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going.
- Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment.
- Establishing long lasting, professional relationships with stakeholders, co-workers and vendors.
- Managing the complex world of compliance including understanding Meal Caps, State & Country Laws and Transfer of Value reporting when applicable.
- Cvent, Excel and Microsoft Office Suite.
**You might also have**:
- A degree from a college or university
- The ability to travel regularly.
**You should know**:
- This role is in office at our office in Toronto
- Covid vaccination might be required for this role.
**How to apply**:
LI-KW1
LI-LZ1
