Administration Supervisor

_Based in Cambridge, Ontario, Nemx Skilled Trades is a family-owned and operated company on an aggressive growth path. We offer skilled and certified millwrighting, fabricating, rigging and CWB certified welding solutions. Servicing the needs of our customers, we believe that hard work, honesty and integrity is the foundation for success. We produce quality products coupled with reliable services that exceed our customer expectations, as well as industry standards. We are determined to form lasting partnerships with our customers, employees and suppliers which are based on respect and trust._

Reporting to the Office Manager, the Administration Supervisor is accountable for the following responsibilities:

- Oversee the daily activities of the Accounts Receivable/Administration Clerk
- Act back-up capabilities in the absences of the Administration Clerk, Accounts Receivable Clerk, Purchaser and Dispatcher when necessary
- Ensure top performance of office staff by providing them adequate coaching and guidance. Assume the duties of the Accounts Receivable Specialist and Administration Clerk during absences and vacations.
- Assist the Office Manager to ensure that the company’s SOP - Standard Operating Procedures manual are inclusive, accurate and maintained
- Provide the Office Manager and Controller with assistance in the weekly payroll preparation including reporting all banked hour requests and reimbursements.
- Partner with the Office Manager in the supervision of office services by ensuring office operations and procedures are organized; correspondence is controlled; filing systems are maintained; office supply levels including corporate clothing supplies are reviewed and approved; and that clerical functions are properly assigned and monitored
- Manage the company’s Safety program and maintain all safety records on the company’s safety portal including arrangements for outside training involvement
- With the guidance of the Office Manager, help in the onboarding process for all new hires.
- Responsible for assisting the Office Manager in recruiting new employees for the office, shop and road crew personnel and providing orientation and safety training to new employees via job boards
- Work with the Office Manager to organize office operations and procedures and document new policies and procedures to all staff
- Under the direction of the Controller and Office Manager, partner with IT vendor on all office equipment and technical services
- When asked, conduct price negotiations with office vendors and service providers
- Liaise with vendors, including cleaning and clothing suppliers
- Under the leadership of senior management, participate in, review and analyze special projects and keep the management properly informed
- As requested, assist in the planning and execution of company events and activities including industry trade shows and company meetings.

**Qualifications**:

- Experience of 12 or more years working in an administrative and professional setting within a service-oriented industrial environment. Previous supervisory experience is preferred
- Should have strong working experience and exposure to accounting work involving numbers, invoicing etc. and understand the importance of total accuracy and focus on details
- Knowledge of recruitment and safety protocols is preferred
- Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision
- Possess exceptional human relationship skills, in addition to being able to communicate effective orally and in writing
- A creative mind with an ability to suggest improvements
- Excellent time management skills and ability to multi-task and prioritize duties team-spirited environment and culture

Shine with a “pursue excellence” attitude and are a quality-driven and level-headed professional
- **An exponentially growing organization with unlimited future career potential, Nemx Skilled Trades offers an industry competitive hourly wage, an “Employee Equipment Purchase” program, a “Banked Hours” program, a comprehensive group benefits plan, work hours that promote a strong work/life balance and a highly-desirable team-minded and “a great place to work” culture.**_

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Work Location: In person