Real Estate Administrator/deals Secretary

2 days ago

Markham, Canada Century 21 The One Realty Full time

**Full job description**

We are a leading real estate brokerage known for its professional excellence and customer-centric approach. Our team is dedicated to providing unparalleled service and achieving the highest levels of client satisfaction. **We are looking for a highly detailed oriented and customer service minded individual to join our family brokerage team**

**Job Summary**

**Key Responsibilities**
- **Lonewolf (Broker Wolf) experience required to process trades/ deals payout, accounts payable, payroll and monthly bank reconciliations**:

- Entering deals into Lonewolf accounting system
- Following up with agents about outstanding documents
- Invoicing co-operating brokerages for commission
- Following up with Builders regarding pending payments
- Transaction Coordination: Oversee and manage the administrative process of real estate transactions from listing to closing.
- Document Management: Prepare, review, and process all necessary paperwork and documentation related to real estate deals.
- Client Communication: Serve as a liaison between agents, clients, and other parties involved in the transaction to ensure timely and accurate information flow.
- Database Management: Maintain and update client and transaction databases, ensuring all information is accurate and up-to-date.
- Compliance: Ensure all real estate transactions comply with legal standards and office policies.
- Scheduling: Coordinate and schedule appointments, inspections, and meetings related to real estate transactions.
- Reporting: Prepare and distribute transaction status reports and other relevant updates to the team and clients as required.

**Qualifications**
- Experience: Previous 2+ years of experience in real estate administration or a similar role preferred.
- Bilingual in **English & Chinese**:

- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- **Experience with Lone Wolf software is MUST.**:

- Familiarity with real estate software and databases is an asset.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Knowledge of real estate laws and regulations is a plus.

Pay: $22.00-$28.00 per hour

Expected hours: 30 - 40 per week

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Deal Secretary: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person

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