Reception & Administrative Assistant

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

We are currently looking for an individual with a positive attitude and professional personal presentation who is interested in a Receptionist position at our Nanaimo Branch. While you perform various administrative duties, we will depend on your pleasant demeanor and friendly smile to serve as the first point of contact for clients, vendors and other visitors to the office. This is a full-time position offering a variety of administrative tasks to provide assistance to the Nanaimo Branch and various groups within the branch. Our office hours are 8:00am to 5:00pm Monday through Friday.

**Your Role**:

- Delivering the first impression to all visitors to the office in a professional manner while notifying the appropriate staff members to facilitate timely meetings and appointments
- Operate the company's phone system to route incoming calls to the proper location
- Formatting and proofreading reports, proposals, and correspondence to deliver exceptionally accurate documents that comply with corporate standards
- Creating and manipulating PDF documents using features of Adobe Acrobat or similar PDF software to assemble documents and insert links and bookmarks
- Facilitating file management for projects
- Maintaining the project archive and document library
- Planning logistics and preparing minutes for internal and client meetings
- Assisting with travel arrangements
- Completing expenses and timecards for staff
- Maintaining good working relationships with other Administrators
- Daily cleaning and tidying of boardrooms and kitchens
- Maintaining supplies for photocopiers and office equipment
- Other duties as necessary

**Qualifications**:

- Post-secondary certificate/diploma from a recognized office assistant or administrative assistant program preferred; applicants with a high school diploma with applicable administrative experience will also be considered
- Experience with MS Office (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written English communication skills, including spelling, grammar, and proofreading skills
- Ability to remain professional in all situations
- Excellent attention to detail
- Self-motivated, with strong time management and organizational skills
- Demonstrated commitment to safety and a strong work ethic
- Previous office experience is considered an asset

**Additional Information**

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than **470** locations around the world. Our reputation rests on the technical expertise and dedication of our employees — **22,000** associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada without sponsorship. (A copy of a valid work permit may be required.)

If you are considered for the position, clearance on all applicable background checks (which may include criminal, identity, educational, and/or credit) and professional reference checks is required. Some Tetra Tech positions require an enhanced level of background assessment, which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.

A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.

This is a permanent full-time, salaried position. We offer a great place to work, and an engaging culture that is based on innovation, collaboration, and integrity. Our compensation plan includes a competitive salary wtih a comprehensive benefits package, and excellent opportunities for growth and advancement.

**About Tetra Tech**:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.