Construction Project Procurement

**Our Company**:
Folio Interior Design Group Inc. is a fast-growing Interior Refurbishment company located in Mississauga, Ontario, specializing in redecorating and renovation of multi-residential condominium common areas.

Folio’s goal is to ensure all refurbishment projects are delivered on time according to budget requirements and other parameters. Due to the nature of Design-Build, our work generates a tremendous number of different documents.

We are looking for a competent key person who can assist with project procurement and vendor POs and accounts reconciliation of various projects to ensure they flow, and to maintain operational systems and administration in the office. This is an intermediate position with potential to rise in the company.

Are you looking for a fast-paced role that will challenge you, with a team and projects that will energize you with positivity, flexibility and forward motion?

**Your Personal Attributes**:
You are a critical thinker, with a positive attitude and a growth mindset are essential on our team as we are always learning from each other and improving systems.

**Your Background, Experience and Qualifications**:
You have a strong education background in engineering, accounting, logistics, architecture, business management. High level of numerical, negotiation and logical ability, with strong understanding and skills with Excel, able to work on budgets and scopes of work. You have a sense for timelines and pacing of projects and an understanding of what is the priority of the multiple elements.

You worked or have diversified experience previously as a construction procurement, construction accounting, administrator or coordinator in industries such as engineering, architecture, or construction.

You must have a bachelor’s degree in civil engineering, PMP, procurement, construction management or combination.

You have 3-5 years multidisciplinary experience, in the design-built construction industry.

You have software skills at the intermediate level using Excel or Google Sheets ( able to produce graphs and tables, merge multiple spreadsheets, and use formulas), PDF editing and annotating, managing, name and sorting volumes of project documents in google drive. You are willing to dive in and learn the basics of design software and cloud platforms including our CRM (HubSpot) and Accounting software (Quick books). You are aware of how to collaborate and create documents forms and store and sort images using Google products.

You have a valid driver's license and can drive to sites all over the Greater Toronto Area from Pickering to Burlington when needed from time to time.

If you know the condo sector, this is a definite plus

**Job Summary and Tasks**

Working for Folio, you will come to the office and work with our team each day. You will sometimes go to job sites. Sometimes you will be asked to join evening Board meetings with clients in person or virtually. You will be part of our yearly trade shows or monthly luncheons to assist in setting up and interacting with our clientele, who are property managers and Condo board members.

Our office environment is friendly, sometimes unpredictable and open concept, with a board room and smaller offices for some staff. You will be in the center of the action, keeping aware of projects that are active as well as ones that are in proposal.

**a) Construction Project Support**
- Prepare Scope of work & contract
- Prepare CCDC contract
- File Notice of project
- Assemble H & S board, binder and supplies for sites.
- Set up accounts with various vendors
- Book H&S training with service providers to provide WHMIS, first aid training and supervisor training to our staff and trades
- Maintain and Update WSIB clearance certificate and payment for Folio and sub-trades.
- Maintain and update Folio (And subtrades) liability insurance certificate and clients as additional insured.
- (Keep records of training certificates of employees and vendors)
- Prepare Project kick off site check list_._
- Prepare weekly reports and monthly payment draws for each project
- Assist in preparing material Finishes spreadsheets and material specification sheets
- Create site notices for various project stages
- Create subcontractor work orders and maintain sub-trades payment schedules in Quick books and reconcile purchase orders.
- Assist with procurement, create purchase orders in QB as required.
- Reconcile and organize supplier invoices, PO, and reconcile monthly statements for materials and present for payment.

**b) Purchasing, Administration & Vendor Relations**

The Purchaser segment of this role involves all stages of purchasing from setting up new vendors all the way through to tying up final bills for the bookkeeper. It includes:

- Learning about materials, vendors, client and project needs, and meeting with representatives from all areas of the business on a regular basis in order to grow knowledge continually.
- Being present for meetings wi