Project Assistant and Administrator

**Aspen Lands Advisory Ltd.** is growing, and we are expanding our team. The position we are hiring for will be a multi-faceted role which will include a variety of daily and weekly tasks, with flexibility to build your own schedule, while working from home.

Aspen Lands Advisory provides land use advisory and development management services for landowners and developers throughout the Okanagan.

**Role and Responsibilities**

In this role, you will undertake a wide range of interesting and challenging assignments. It will involve assisting with day-to-day logistics and communications such as scheduling, letters, reports, and correspondence, as well as social media management for the group of companies, this includes LinkedIn and Facebook.

It will involve research into properties, bylaws, and regulatory approvals for land development projects. This role will report to the V.P. of Operations, with daily and weekly virtual meetings as required for collaboration on project work and organizational needs. We currently expect a minimum commitment of 30 hours per week, leading to more if required. The role is paid hourly, through time tracking using Quickbooks Online. This role will also include involvement and support leading and developing marketing and growth strategies for the company. It may involve some travel through the Central & North Okanagan, this would be scheduled in advance, with mileage paid.

**Must Have**:

- Your own reliable vehicle;
- Reside in the Okanagan Valley and be willing to commute when required for certain job-related activities and company outings;
- Be a rockstar with Adobe Acrobat, MS Office Suite, including Word, Powerpoint, Planner, Excel, and Sharepoint;
- Have great attention to detail and organizational skills;
- Home office with mínimal distractions, own cell phone, and up to date computer;
- A willingness to learn and develop with a small business that is scaling quickly;
- Be familiar with utilizing social media for business marketing

**Role and Responsibilities**

**Project Assistant**:

- Collaborate on creation of development rationales for rezoning and subdivision;
- Keep filing system up to date and organized in Sharepoint;
- Create RFPs and coordinate sub-contractors to facilitate additional works for clients as required;
**Office Administrator**:

- Initiate strategic, operations, accounting, marketing and HR functions for the companies;
- Implement marketing plans for the companies;
- Issue invoices, track receivables, and keep financial records for the firm;
- Use of Quickbooks & Time Tracking;
- Administrative assistance to Executive;
- Social Media Management;
- Collaborate and initiate opportunities to assist in workload, scheduling, planning, facilitation of day-to-day logistics;
- Work plans/agendas and meeting minutes, utilizing MS Word, follow-up and tracking;
**Personal & Professional Improvement Plan**
- Access to LinkedIn Learning as part of your compensation package, with one hour of paid education time / week;
- Observe, Learn, Suggest, and Embrace Continuous Improvement;
- Integrate into an energetic and ambitious work environment, while keeping motivated as you work independently;
- Engage with & assist team members;
- Interest in learning Civil Engineering & Construction Management/Contract Administration;
- Optimize your time and efforts for the best employment opportunity possible.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30 per week

**Salary**: From $28.00 per hour

**Benefits**:

- Company events
- Tuition reimbursement
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (required)
- Remote Work: 1 year (preferred)

Work Location: Hybrid remote in Kelowna, BC V1V 3B4