Rewards & Recognition Coordinator

**Location**: Markham, ON; Barrie, ON; Brampton, ON; Pickering, ON
**Position Type**: Permanent Full-Time
**Reporting**: Senior Manager, Rewards & Recognition
**Start Date**: Immediately
**Hours**: 8:00am - 5:00pm
**About Miller Waste Systems**:
Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba. Miller has over 50 years’ experience in the waste management sector, and currently operates out of more than 30 locations.
Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.
Join us and become a part of the Miller family/team and be a part of something great, where you can make a difference.
**Summary**:
The Rewards & Recognition Coordinator plays a key support role in delivering employee-focused rewards & recognition programs that promote engagement, wellness, and recognition across the organization. Reporting to the Senior Manager, Rewards & Recognition, this role will assist in coordinating, administering, and communicating initiatives that enhance overall employee experience. This includes employee wellness programs (occupational and non-occupational disability management), employee pension and benefits support, and social events support.

**Responsibilities**:
In the position of Rewards & Recognition Coordinator your responsibilities will include, but not be limited to:

- Provide administrative and coordination support to the Senior Manager, Rewards & Recognition across a range of total compensation and employee experience programs.
- Maintain accurate records and documentation for WSIB/WCB, Leave of Absence, and Long-Term Disability claims. Coordinate with supervisors, managers, healthcare providers, and external stakeholders to gather and evaluate relevant documentation.
- Assist in the effective management of active claims by preparing case summaries and status reports, tracking timelines, and contributing to case management meetings.
- Support the coordination of Return-to-Work plans by tracking progress, scheduling follow-ups, and ensuring all related documentation is up-to-date and compliant.
- Support developing and delivering employee wellness programs, policies, procedures, and training. Help ensure compliance with occupational health and safety legislation and internal standards.
- Assist in investigating workplace incidents to determine root causes and identify opportunities for preventive action. Maintain detailed documentation to support organizational learning and continuous improvement.
- Provide administrative support for employee pension and benefits programs, including handling routine inquiries, preparing documentation, and coordinating with third-party providers.
- Assist in the organization and logistics of pension and benefits communications, including onboarding sessions and employee information meetings.
- Support file management and data integrity within the HRIS related to employee benefits.
- Support planning and execution of the company’s social events and employee engagement initiatives in collaboration with the Social Committee.
- Maintain calendars for social and employee engagement events and assist with related communications and logistics.
- Perform other duties and special projects as assigned.

**Requirements**:

- Post-secondary education in Human Resources, Business Administration, or a related field; working toward CHRP or CEBS designation is considered an asset.
- 1 - 3 years of experience in a coordinator or administrative role within human resources or employee programs.
- Strong organizational and time-management skills, with the ability to manage multiple priorities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); HRIS experience (Ceridian Dayforce preferred).
- Excellent verbal and written communication skills.
- Detail-oriented with a high degree of accuracy.
- Ability to maintain confidentiality and work with sensitive employee information.
- A collaborative mindset with a proactive approach to problem-solving.
- Flexibility to support event logistics and occasional travel, as needed.
- Possess a valid driver’s licence and have the flexibility and ability to travel to locations within the Company.
- Takes pride in driving oneself and others towards operational excellence.

**Posting closing date**: This posting will remain active until it has been filled.
We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.
Miller Waste Systems strives to be ‘only the best’. As a privately owned and