Administrative and Front Desk Coordinator

2 days ago

Edmonton, Canada Infinite Event Services Full time

**Job Title: Administrative & Front Desk Coordinator**

**Company Overview**:
Infinite Event Services is Edmonton’s go-to provider for event rentals, AV production, staging, and decor. From intimate weddings to large-scale festivals, we pride ourselves on delivering professional, seamless, and stress-free experiences. Our team is growing, and we're looking for a reliable and detail-oriented person to support our front-of-house operations.

**Position Overview**:
The Administrative & Front Desk Coordinator is the face of Infinite Event Services. This role provides reception coverage, client support, data entry, and administrative assistance to help keep our office running smoothly and our clients satisfied.

**Key Responsibilities**:
**Reception & Front Counter Support**
- Greet clients, vendors, and visitors with a warm, professional attitude
- Manage front desk activities including deliveries, pick-ups, and client inquiries

**Customer Service & Support**
- Assist walk-in and phone-in customers with rental inquiries
- Provide information about available rental items and services
- Coordinate with operations and sales teams to confirm orders and schedules

**Data Entry & Records Management**
- Enter rental, client, and logístical data into internal systems with accuracy
- Maintain and organize digital and physical files
- Support inventory tracking and reporting as needed
- Data Entry into accounting software

**General Office Administration**
- Monitor and order office supplies
- Schedule meetings and coordinate internal calendars
- Handle mail, scanning, photocopying, and filing tasks
- Provide occasional support with invoicing or order entry

**Qualifications**:

- Prior experience in administration, reception, or customer service
- Proficient in Microsoft Office (Outlook, Word, Excel) and general office systems
- Excellent communication and interpersonal skills
- High attention to detail and ability to multitask
- Professional appearance and strong work ethic

**Working Conditions**:

- Full-time, in-office position (Monday to Friday)
- Office located in west Edmonton (11303 153 Street NW)
- Wage range**:$16 - $22 per hour**, depending on experience

**Job Types**: Full-time, Part-time, Freelance

Pay: $16.00-$22.00 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Company events
- Extended health care
- On-site parking
- Paid time off
- Store discount

Work Location: In person

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