Coordinator (Contract - 2-3 Months / Temporary)
1 week ago
Coordinator (Contract - 2-3 Months / Temporary)
Markham, Richmond Hill & Vaughan Chinese Business Association (MRVCBA)
Position Summary
MRVCBA is seeking a motivated and detail-oriented Coordinator to join our team on a 2-3 month contract (temporary). This position supports administration, bookkeeping, event coordination, and marketing activities, helping us strengthen community and business connections.
Key Responsibilities
Administration
Maintain and update Director and membership databases
Prepare Directors’ folders, business cards, membership cards, and plaques
Attend monthly board meetings and record minutes
Coordinate newsletter mailings
Manage filing systems and office supplies
Bookkeeping
Record accounts receivable and payable
Collect membership fees, Director fees, and event payments
Process deposits and credit card transactions
Issue invoices to Directors prior to board meetings
Provide reports on outstanding balances to the Treasurer
Event Coordination
Notify Directors, members, and contacts about events
Manage reservations, participant lists, and event materials
Assist with event setup, reception, floor management, and volunteer coordination
Take photos at selected events
Coordinate pre-event logistics (artwork collection, VIP invitations, liaising with suppliers)
Marketing & Communications
Update website with events, news, photos, and membership information
Liaise with community groups, businesses, government departments, and media
Assist with media relations, press releases, and press conferences
Optional (Extra Compensation)
Support newsletter production (write/edit articles, coordinate ads, liaise with editorial board, manage layout - design outsourced)
**Qualifications**:
Knowledge of the local community
Strong written and verbal communication skills
Ability to work independently, with initiative, and under pressure
Proficiency in Microsoft Office and website management tools
Flexible availability (including at least one evening per month)
Highly organized, self-motivated, and detail-oriented
Work Schedule
25-30 hours per week
Minimum 1-2 in-office days per week
Occasional evening work for meetings or events
How to Apply
Application deadline: Friday, July 27, 2025 at 5:00 PM
**Job Types**: Full-time, Fixed term contract
Contract length: 2-3 months
Pay: From $17.78 per hour
Expected hours: 25 - 30 per week
Work Location: Hybrid remote in Richmond Hill, ON L4B 3Y7
Application deadline: 2025-07-25
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