Accounts Receivable Specialist

2 weeks ago

Vaughan, Canada Trace Consulting Group Full time

The Accounts Receivable Specialist is a pivotal member of the Finance team working alongside The Director of Finance. You are a trained professional in managing financial transactions, statements and records and are passionate about improving existing procedures with the use of technology to optimize efficiencies within the department. You are a team player who can work in a fast-paced environment and who thinks outside the box, all while supporting the President with the future growth of TCG.

This is a hybrid role based out of our Home Office in Vaughan, ON.

**Your Role Responsibilities**:

- Process invoices and credit memos for payment by clients
- Monitor client accounts for overdue payments and initiate collection efforts
- Reconcile client accounts and provide reports of client account activity
- Maintain updated client contact information
- Research and resolve client inquiries regarding their accounts
- Prepare and submit weekly and monthly accounts receivable reports to management
- Manage month-end close activities related to accounts receivable
- Maintain up-to-date billing system
- Generate and send out invoices
- Follow up on, collect and allocate payments
- Carry out billing, collection, and reporting activities according to specific deadlines
- Perform account reconciliations
- Monitor client account details for non-payments, delayed payments, and other irregularities
- Research and resolve payment discrepancies
- Generate age analysis
- Review AR aging to ensure compliance
- Maintain accounts receivable client files and records
- Follow established procedures for processing client receipts
- Investigate and resolve client queries
- Develop a recovery system and initiate collection efforts
- Organize and track credit card receipts
- Record credit card expenses
- Review vendor and subconsultant invoices, check for accuracy, compare to PO; record in software system as required
- Confirm subcontractor eligibility for payment
- Review expense reports for accuracy
- Assist with other accounting functions as needed

**What You’ll Bring To TCG**:

- Degree or Diploma in Accounting or related field
- At least two years of accounts receivable experience
- Proficient with Microsoft Office suite, especially Excel
- Experience with Deltek Ajera is an extreme asset
- Detail-oriented and organized - must be able to ensure the accuracy of records
- Able to manage multiple tasks simultaneously and prioritize accordingly
- Excellent communication and interpersonal skills with a drive and ability to collaborate and problem solve as part of a team
- Ability to utilize both verbal and written forms of communication to effectively communicate internally with colleagues as well as externally with clients

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