Senior Officer, Academic Administration

Follow us on Job Type:EmployeeDuration in Months(for fixed-term jobs):11Job Family:Academic Administration# of Open Positions:1Faculty/Service - Department:BÉS Admissions et boursesCampus:Simard HallUnion Affiliation:SSUODate Posted (YYYY/MM/DD):2026/01/05Applications must be received BEFORE (YYYY/MM/DD):2026/01/16Hours per week:35Salary Grade:SSUO Grade 08Salary Range:$64,865.00 - $81,935.00Position Purpose:Reporting to the Supervisor, Academic Administration, coordinates and performs the main tasks related to academic activities for programs in accordance with the academic regulations of the Faculty and the University. Provides courteous, timely and accurate service that projects a positive image of the University of Ottawa to all clients and contributes to an enriched student experience.In this role, your responsibilities will include:Academic Advisement:Provide advice to students on academic processes and regulations related to the academic requirements of their program in order to improve student retention and success and reduce time to completion. Coordinate academic processes under the incumbent’s responsibility, such as student registration, evaluation of CO-OP student files and academic performance, including checking student progress reports and prepared lists (registration in CTN activities, two failures, thesis supervisors, etc.).Thesis and Graduation:Coordinate the master’s and PhD thesis evaluation and defence processes. Carry out a preliminary review of the list of external examiners to ensure there is no conflict of interest and have the list of thesis examiners approved. Review student files to determine whether all requirements have been met; approve initial submission of theses and get the evaluation process under way. Communicate with the thesis committee and ensure the thesis examiners’ reports are received by the deadline. Recommend a jury chair for thesis defences. Set a date for the thesis defense according to availability of the jury members. Review and evaluate student files for graduation purposes for programs under the incumbent’s responsibility to determine students’ eligibility to receive their degree; approve or refuse recommendation for graduation. Check that candidates have submitted their Registration for Degree and Request for Diploma form. Process urgent requests for the degree and prepare the request for approval for the Senate in collaboration with the Convocation Sector. Resolve graduation-related problems and, if necessary, advise the supervisor of academic services of the problems. What you will bring:Thorough knowledge of postsecondary programs, academic regulations and university services, normally acquired through postsecondary training, or equivalent experienceExperience analyzing, managing and verifying academic recordsExperience interpreting, explaining and applying academic regulations and proceduresExperience in an advising role and in customer service in an academic settingExperience using computer systems (SIS/uoCampus, Talisma, Calculator, Document Manager, or similar systems) and applications and platforms such as Windows, word processing software, databases, spreadsheets, email and the InternetExperience in administrative writing in both official languagesStrong skills in interpersonal communication, teamwork and problem solvingExperience working under pressure and prioritizing work to meet firm deadlinesBilingualism – French and English (spoken and written) Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.