Office Administrator

Job Title: Office AdministratorReports to: Head of Executive OperationsBased in: Ottawa, ON (Hybrid)Term:Full TimeAbout Nanometrics:With 40 years of seismic technology and industry application experience, we are a global, award-winning company providing monitoring solutions and equipment for studying artificial and natural seismicity. From mission-critical seismic arrays, tsunami and early earthquake warning systems in over 90 countries across the globe to induce seismicity monitoring in the energy sector. We specialize in full-service, integrated solutions for studying artificial and natural seismicity, including turnkey seismic networks, industry-leading precision instrumentation, complete data processing, analysis services, and software applications. At Nanometrics, we take pride in fostering a culture of innovation, collaboration, and excellence. We are passionate about making a global impact through cutting-edge technology while staying rooted in values of intentional innovation, trust, ethics, and stability.About the role: The Office Administrator at Nanometrics is a foundational role responsible for the physical environment and the daily operational flow of our office. This position is ideal for a professional who is highly organized, energetic, and eager to manage a variety of responsibilities ranging from facilities oversight to executive administrative support.Your goal is to ensure the office is a productive, safe, and welcoming space for employees and guests alike. You will act as the primary point of contact for office operations and provide essential administrative support to the Executive Team to help streamline their daily activities.Responsibilities:Executive Team SupportPerform general administrative duties such as processing expense reports and submitting invoices to finance.Liaison with our corporate travel agent to coordinate the Executive Leadership Team travel arrangementsFacilities OversightMonitor and manage the internal facilities helpdesk, ensuring all tickets are addressed and resolved in a timely manner.Liaison with property management for building-related issues and maintenance.Coordinate with external vendors for office repairs and equipment maintenance.Office AdministrationBe the first point of contact for the office & primary contact for the lobby reception system.Maintain a professional and welcoming office environment, including overseeing the cleanliness and readiness of the executive boardroom and kitchen areas.Monitor and manage the inventory of office resources and kitchen supplies, ensuring all areas are fully stocked and organized.Coordinate board/customer lunches and catering for onsite meetings and executive team gatherings.Health & SafetyFacilitate and act as a employee representation champion for companyJoint Health and Safety Committee.Ensure the office remains compliant with safety protocols.Requirements:3+ years of experience in administration and/or offices services, including experience managing a fast paced office and/or providing support to senior managementStrong computer proficiency, specifically with Google Workspace (Gmail, Docs, Sheets, and Calendar).Proven ability to handle material and information with strict discretion and confidentiality.Excellent communication skills with an ability to communicate with confidence.High level of attention to detail and accuracy in your work.A positive attitude and a "team player" mindset.Why Nanometrics? We are a global leader in seismic solutions and a Canada's Best Managed Companies Platinum member. We value sustainable growth that benefits our employees, our community, and the environment. Maximize your productivity with our flexible hybrid work model. Our centrally located office space offers a stimulating environment for collaboration and focused work. Plus, enjoy a convenient commute with easy access to biking paths and public transportation.Engage in virtual and onsite social events centered around collaboration, learning, and fun, including volunteer events, celebrations, and team-building activities. Our comprehensive group benefits program includes RRSP matching, health/dental benefits, a corporate bonus program, education assistance, and a health spending account. Our Employee Assistance Program (EAP) provides services and support for health, work-life solutions, legal guidance, financial resources, wellness tools, and more.Enjoy a competitive leave program, including a holiday shutdown (December 25 to January 1). Grow your career with learning and development opportunities. Collaborate with high-performing teams and some of the industry's top minds.