On-Site Project Administrator

3 days ago

Fort Saskatchewan, Alberta, Canada OCL Group Inc. Full time

  Who We Are OCL Group Inc.

(OCL), is a Canadian company that is privately-held and employee-owned.

We are a fully integrated general contractor with construction and design-build solutions across Western Canada.

With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining industries since 2009.

The formation of OCL was a direct result of a few long-tenured industry professionals with entrepreneurial spirits, wanting to get back to their roots and build an organization where people matter.

Formed in 2009, OCL started their first project and began building around a business model focused on "People'' and "Doing the Job Right".  More about OCL here:   www.oclgroup.ca .

What are you waiting for?

Apply today

The Role We are currently recruiting for a highly organized and detail oriented On-Site Project Administrator to support project operations on-site at Dow Chemical.

This role is responsible for coordinating administrative tasks, maintaining project documentation and supporting project teams with day-to-day operational needs.

The ideal candidate will have strong communication skills, a proactive approach and the ability to multi-task in a fast-paced environment.

You will be working a 5/2 shift schedule, Monday to Thursday, 10 hours/day, Friday, 8 hours/day.  Compensation/Benefits Competitive hourly rate.

Negotiable, based on experience.

Weekly Pay Company bonus (depending on overall company performance).

Health, dental, vision, travel benefits (50/50 split) Long term disability, AD&D, life insurance & dependent life Insurance.

Paid vacation.

Cell phone allowance or company provided cell phone.

A company provided laptop  Our Culture Our employees would describe the work environment as team based, fast paced and entrepreneurial.

We believe in hiring "A" Players who are self-motivated and intrinsically driven to succeed.

These types of people thrive in environments with minimal guidance because they are resourceful and can seek out information on their own to make informed decisions.

Turning around profitable projects for our clients that align with our core values of Safety, Partnership, Excellence, Innovation and Fun is key to everything we do   OCL Advantage  Employee Ownership - Fosters a culture of ownership, integrity, accountability and desire for group success.

Flexibility - Intrinsically motivated, "A" players don't need to be micromanaged.

They work hard because they want themselves and the Company to succeed.

These types of employees enjoy increased levels of autonomy and flexible schedules.

Work Hard, Play Hard Culture - We pride ourselves on being a FUN place to work

We work hard but know how to have a good time too

We frequently gather as a group to celebrate wins, holidays and individual milestones.

Entrepreneurial Mindset - We are always looking for opportunities to expand our business and diversify

We take calculated risks, foster innovation and make quick decisions because we operate in a very low bureaucracy environment.

Small Business/Family Feel - With the capacity to handle complex, multi million dollar projects and grow our workforce to over 1500 people quickly, we compete with large General Contractors but pride ourselves in our ability to maintain a "small business/family feel".

We have blue collar roots, so our casual environment and commitment to our hard working men and women in the trades is key to our success.

The Project Dow Chemical Canada is taking initiatives to increase production capacity and reduce carbon emissions as part of its sustainability goals.

In this context, Dow has initiated the FS PATH2ZERO Program to decarbonize and grow production ~3MM mta of low to zero carbon emissions C2 derivatives at its Fort Saskatchewan facilities in Canada.

The overall program includes an ethylene plant, derivative plants (five world scale polyethylene units) and their associated decarbonization scope.

These assets are targeted to startup in the latter half of 2027 for the Program Phase 1 and in 2029 for the Program Phase 2.  This contract for OCL would be the early works and block grading preparation for the construction of the new units as highlighted below: Civil Site prep for the multiple blocks (stripping/grading) Final grading/aggregate and paving placement  Site improvement; stormwater ditching and pond upgrades, parking lot expansions Railway crossings Underground piping & utilities  Electrical tie in's, undergrounds and grounding High mast lighting foundations and install Minor concrete works Responsibilities/Job Duties:  Collection, preparation and entry of timesheets Support the day-to-day activities of the project personnel Responsible for the reconciliation of Daily Reports against Timesheets and support documentation.

Ensure Timesheets and expenses documentation is approved by Project Manager Assist in Weekly and Monthly report preparation Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM Ensure that project coding is effectively used.

Update DTC Database as required.

Prepare operational reports as required.

(i.e.

manpower, reports, job cost, labour cost, etc.) Prepare daily LEM and submit to the client for approval.

Daily labour and equipment tracking, review of job cost codes.

Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required Work in an environment with strict deadlines requiring a high level of focus Support OCLs Statement of Values and foster continuous process improvement in all areas of responsibility.

Consistently conduct business in accordance with OCLs values, policies, guidelines and established best practices.

Completion, documentation and timely distribution of all project related correspondence, records and reports.

Develop and maintain strong working relationships with all parties involved with the project.

Promote OCLs Doing the Job Right to our clients and the workforce.

  Qualifications/Requirements Minimum of 3 years experience in heavy construction preferably in the oil and gas sector  Previous experience with DTC is an asset  Previous experience in time entry, payroll and personnel onboarding Advanced data entry skills and attention to detail Excellent organizational skills Minimum of a Business Administration Diploma Advanced knowledge of Microsoft Excel Office administration experience, in a worksite environment Sound experience in Microsoft Office and/or Google applications OCL Group Inc.

is an equal opportunity employer.

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